Monmouth-Roseville Community Unit School District #238 Board of Education met May 16
Here are the minutes provided by the board:
Call to Order/Roll Call
The Monmouth-Roseville C.U.S.D. #238 Board of Education met in a regular meeting on Tuesday, May 16, 2023 at 6:00 p.m.in the Library Media Center of Monmouth- Roseville High School, 200 South B Street, Monmouth, IL. The roll was read and the following Members responded: Brooks, Watson, Bratcher, Schumm and Switzer (5). Roll call #1.
Pledge of Allegiance
President Brooks led the meeting in the Pledge of Allegiance.
Consent Agenda
It was moved by Member Watson and seconded by Member Bratcher that the Board approve the Consent Agenda as presented:
(a.) The Board approved and placed on file the Minutes of the April 11, 2023 regular and closed session minutes and the April 25, 2023 organizational meeting minutes.
(b.) The Board received and placed on file the April Financial Reports that included the Treasurer's Report and the Report of Employee Self-Insurance Health Insurance Program.
(c.) The Board approved the April payroll and Board bills as presented.
Payroll
Gross Payroll $919,016.90
Health/Life Insurance $83,653.57
FICA/Medicare $27,492.18
IMRF $13,693.58
TRS $12,749.38
Total $1,056,605.61
Board Bills
Education Fund $370,747.53
Building Fund $110,389.33
Debt Service Fund $216,558.13
Transportation Fund $27,313.16
IMRF /SS Fund 0.00
Capital Projects Fund $383,827.99
Working Cash Fund 0.00
Tort Fund $5,596.70
Fire Prevention & Safety Fund $ 0.00
Total $1,114,432.84
(d.) The Board accepted the School Activity accounts as presented.
(e.) The Board accepted the Principals' reports as presented.
On roll call the following Members voted AYE: Watson, Bratcher, Schumm, Switzer and Brooks (5). Motion Carried. Roll call #2
Superintendent Reports
Seal of Biliteracy:
Axenet Zartuche 12 Seal of Biliteracy Spanish
Yoselim Hernandez 12 Seal of Biliteracy Spanish
Rosa Perez 12 Seal of Biliteracy Spanish
Hialeah Urbina 12 Seal of Biliteracy Spanish
Rafael Tomas Francisco 12 Seal of Biliteracy Spanish
Jahayla Aparicio 12 Seal of Biliteracy Spanish
Krystal Palma Juarez 12 Seal of Biliteracy Spanish
Juan Andrade 12 Seal of Biliteracy Spanish
Alondra Perez-Godina 12 Seal of Biliteracy Spanish
Elizabeth Teyuco-Zapoteco 12 Seal of Biliteracy Spanish
Angel Luque Joyanes 9 Seal of Biliteracy Spanish
Eduardo Esparza Castaneda 12 Seal of Biliteracy Spanish
Esmeralda Godina Arteaga 12 Seal of Biliteracy Spanish
Esmeralda Godina Arteaga 12 Commendation Latin
Zep Mang 11 Commendation Haka Chin
Valeria Garcia-Berber 10 Commendation Spanish
Guillermo Nunez, Guillermo 12 Commendation Spanish
Angelisse Matos Collazo 10 Commendation Spanish
Petronila Tomas Francisco 11 Commendation Spanish
Meredith Gonzalez Vega 11 Commendation Spanish
Pedro Cotoc Ventura 12 Commendation Spanish
Brenda Chaidez 11 Commendation Spanish
Leonard Gabel 12 Commendation Spanish
Yan Rivera Nunez 11 Commendation Spanish
The Monmouth-Roseville School District awards the Seal of Biliteracy and the Commendation toward Biliteracy to high school students who have attained proficiency in English and another language. The awards will appear on the transcript and diploma of each graduating senior and is a statement of accomplishment to future employers and universities. Additionally, these awards:
• Encourage all students to study other languages
• Increase employment and earning opportunities through formal recognition and measurement of language and biliteracy skills
• Increase academic opportunities by providing colleges and universities a method to recognize and award college credit for attainment of high level skills in another language. Public colleges and universities in the state of Illinois are required to accept the State Seal of Biliteracy as equivalent to 2 years of foreign language coursework taken during high school and award college credit for the Seal of Biliteracy.
Illinois Principal Association Student Recognition Breakfast:
The following students were nominated by their building principal to be recognized at this awards breakfast:
Lincoln: Penelope Lepore and Ava Betourne
Harding: Hallie Stockdale and Neil Doh
Central: Pamela Ramirez and Martin Cadet
JH: Anastasia Hinderliter and Love Kapesa
HS: Mariah Reading and Addisyn Switzer
STATE CHAMPIONS!!
CONGRATULATIONS to the Monmouth-Roseville Music Department for winning their 2nd straight IHSA Class B Sweepstakes Music State Championship. The Music Department would like to present the trophy to our administration and Board of Education at the Pops Concert on Wednesday, May 10th. The concert will be in the high school gym and begin at 6:00PM.
Girls Soccer Regionals:
For the first time in school history, we hosted a girls' soccer regional. I want thank Mr. Greenlief and Mr. Adolphson for their leadership in securing this opportunity for our school district.
Junior High Sectional Track Results:
8th grade student Landon Montroy qualified for State in the Shot put & Discus Our 8th grade girls 4x100 team qualified for state: Marlea Hunter, Hayden McGhee, Alayna Riley, Angela Harwood
High School Sectional Track Results:
Congratulations to Carmyn Huston, who won the Shot Put at track sectionals. She will compete at the State Finals at Eastern Illinois University this upcoming Friday and Saturday.
Mercer County Accepts TRAC Invite Starting 2024-25:
The Mercer County School District Board of Education voted to accept an invitation to join the Three Rivers Athletic Conference (TRAC) Wednesday.
Morrison High School Is moving to different conference:
Morrison High School received a formal invitation to join the NUIC for the 24-25 school year. The consensus is that Morrison High School will accept this invitation and begin the necessary steps to join the NUIC for the 2024-25 school year. If this occurs, there could be other movement within the Three Rivers Conference to add another school district to the TRAC.
School Board Conference:
The School Board conference in Chicago will take place on November 17 to 19, 2023. Registration begins on 6/5/23. Please let Shelly or I know if you plan to attend so we can be ready when hotel registration opens.
Update to Board on when terms end for each Board member:
I wanted to provide the Board with an update on the current status of each Board members' term. Any Board member interested in re-running for the Board at the end of their current term should contact the Warren County Clerk's office in early fall to inquire when petitions will be available to him/her.
PJ - ends in April 2025
Joe Bends in April 2025
Kira - ends in April 2025
Replacement for Mike H - ends in April 2025
Dan - ends in April 2027
Joe Sends in April 2027
Ralph - ends in April 2027
Staff Appreciation Luncheon:
The District Office has arranged for a catered luncheon for each building again this year for all staff. Gather together in your buildings on the last teacher work day to celebrate the end of a great year!
Lincoln: Henn House BBQ
Harding: Papa's
Central: Jen Cook (Full of Grace Catering)
Junior High: @ The Village Bean
High School: M & E Catering
Bus Garage: @ Twisted Too
District Office: Eddie B's
The following staff were recognized at the ROE Excellence in Education banquet held on May 11th in Galesburg:
Excellence in Education - Educator: Amy Freitag and Katy Morrison
Excellence in Education - Support Staff: Jason Arnold
Retiring Educator Recognition: April Young
Board Member Recognition (12 or more years of service): Kevin Killey
Graduation:
Sunday, May 28th 1:00 p.m. at the Monmouth College Gymnasium
Correspondence
None
Board Committee Reports
Board Policy Committee Report was presented by Mr. Fletcher.
Instructional / Operational Presentation
A. Illinois School Library Program Guidelines Presentation A presentation was provided to the Board to review in the packet.
B. Review of School Improvement Plans
Superintendent Fletcher reviewed the presentation of the school improvement plans with the Board.
Old Business
A. District Student Handbook Changes for the 2023-2024 School Year
(Second and Final Reading)
Mr. Fletcher presented the Board with the handbook. Having received no questions, he recommended the Board approve the district student handbook as presented. Member Switzer moved to approve the 2023-2024 school year student handbook as presented and was seconded by Member Switzer. On roll call the following Members voted AYE: Bratcher, Schumm, Switzer, Brooks and Watson (5). Motion carried. Roll call #3
B. Solar Energy Presentation and Discussion from QFB Energy and Ideal
Environmental
Representatives from QFB Energy and Ideal Environmental reviewed the updated presentation of solar arrays at each building, lease payments and incentives with the Board. After some discussion it was decided the representatives will return again next month with more solid numbers and comparisons.
New Business
A. Review and Approval of Fuel Bids for Transportation for the 2023-2024 School Year
Mr. Fletcher recommended the Board approve the fuel bid from Halcomb Oil, the lowest bidder for the upcoming school year:
Member Bratcher moved and Member Schumm seconded a motion to approve the fuel bid to the lowest responsible bidder Halcomb Oil as presented. On roll call the following Members voted AYE: Schumm, Switzer, Brooks, Watson and Bratcher (5). Motion carried. Roll Call #4
B. Discussion/Approval of District Consolidated Plan for the Every Student
Succeeds Act
The Superintendent provided the Board with the plan. Member Watson moved and Member Bratcher seconded a motion to approve the District Consolidated Plan as presented. On roll call all the Members voted AYE: Switzer, Brooks, Watson, Bratcher and Schumm (5) Motion carried. Roll call #5
C. Discussion/Approval to enter into an electric supply contract with Homefield Energy for 12 months
Mr. Fletcher reviewed the supply rates with the Board. Member Switzer made a motion to enter into an electric supply contract with Homefield Energy for 12 months and was seconded by Member Watson. On roll call the following Members voted AYE: Brooks, Watson, Bratcher, Schumm and Switzer (5) Motion carried. Roll call #6
D. Discussion/Approval to enter into a natural gas supply contract with Vanguard Energy for 12 months
Mr. Fletcher reviewed the supply rates with the Board. Member Watson made a motion to enter into a natural gas supply contract with Homefield Energy for 12 months and was seconded by Member Switzer. On roll call the following Members voted AYE: Brooks, Watson, Bratcher, Schumm and Switzer (5) Motion carried. Roll call #7
E. Proposed New or Amended Board Policies (First Reading)
Superintendent Fletcher, in the Board packet, included board policies recommended by IASB to be updated. This serves as a first reading and Board action is anticipated at the next Board of Education meeting.
F. Discussion/Approval of Monmouth-Roseville CUSD #238 Professional Evaluation/Student Growth Plan
Mr. Fletcher started off by thanking Amy Freitag and Katy Morrison for working with the MREA to develop the plan and then recommended the Board approve the Monmouth- Roseville CUSD#238 Professional Evaluation Plan/Student Growth Plan as presented. Member Watson made a motion to approve the plan and was seconded by Member Bratcher. On roll call the following Members voted AYE: Bratcher, Schumm, Switzer, Brooks and Watson (5) Motion carried. Roll call #8
G. Discussion/Approval of Monmouth-Roseville CUSD #238 MTSS Plan
The Superintendent provided the Board with the plan. Member Bratcher moved and Member Switzer seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Schumm, Switzer, Brooks, Watson and Bratcher (5). Motion carried. Roll Call #9
H. Introduction of an Amended Monmouth-Roseville CUSD #238 FY23 Budget, and Approval of a Time and Date for an Amended Budget Hearing
Mr. Fletcher reviewed a snapshot of changes and recommend the Board adopt the following resolution for the Fiscal Year 2022-2023 Tentative Amended Budget and Appropriation Ordinance as presented and set the amended budget hearing for June 20, 2023 at 5:45 p.m.
RESOLUTION ADOPTING TENTATIVE AMENDED BUDGET AND APPROPRIATION ORDINANCE FOR SCHOOL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023
WHEREAS, the Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois, has adopted a Budget and Appropriate Ordinance for the School Year commending July 1, 2022 and ending June 30, 2023; and
WHEREAS, circumstances have changed sufficiently to justify an amendment to the Budget and Appropriation Ordinance so adopted.
NOW THEREFORE, BE IT RESOLVED by the Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois, that a Tentative Amended Budget shall be adopted which reflects the changed circumstances identified;
BE IT FURTHER RESOLVED that said Tentative Amended Budget shall be placed on public display for a period of not less than thirty days;
BE IT FURTHER RESOLVED that a Public Hearing shall be called to receive public comments on said Tentative Amended Budget on Tuesday, June 20, 2023 at 5:45 o'clock p.m. in the Library Media Center located at 200 South B Street, Monmouth, Illinois; and
BE IT FURTHER RESOLVED that notice of said Public Hearing shall be given at least thirty days prior thereto as required by statute, by publication in the Monmouth Review Atlas, a newspaper of general circulation in Monmouth and Roseville, Illinois.
CERTIFICATE
The undersigned, Joseph Bratcher, hereby certifies that he is the duly elected, qualified and acting Secretary of the Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois, and the keeper of the books and records thereof. He further certifies that attached hereto is a tentative copy of the Amended Budget for said School District as adopted by action of the Board of Education at a regularly scheduled meeting of the Board of Education held on May 16, 2023.
He further certifies that there is on file in the office of the Superintendent and in the office of the Secretary of the Board a true and correct copy of the original of such Budget.
IN WITNESS WHEREOF, the said Joseph Bratcher has executed this Certificate this 16th day of May, 2023.
Secretary, Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois
Joseph Bratcher
Member Bratcher moved the adopt the resolution and Member Switzer seconded the motion. On roll call the following Members voted AYE: Switzer, Brooks, Watson, Bratcher and Schumm (5). Motion carried. Roll call #10
I. Discussion/Approval of Junior High School Improvement Plan Mr. Fletcher asked the Board to approve the plan as presented. Member Watson moved to approve the Junior High School Improvement Plan as presented. Member Schumm seconded the motion. On roll call the following members voted AYE: Brooks, Watson, Bratcher, Schumm and Switzer (5). Motion carried. Roll Call #11
J. Discussion/Approval of MRHS School Improvement Plan
Mr. Fletcher asked the Board to approve the plan as presented. Member Bratcher moved to approve the MRHS School Improvement Plan as presented. Member Switzer seconded the motion. On roll call the following members voted AYE: Brooks, Watson, Bratcher, Schumm and Switzer (5). Motion carried. Roll Call #12
K. Discussion/Approval of Authorized Signatures on District accounts Superintendent Fletcher recommended the Board approve the authorized signatures on District accounts as present. Member Watson made a motion and was seconded by Member Switzer. On roll call the following members voted AYE: Watson, Bratcher, Schumm, Switzer and Brooks (5). Motion carried. Roll Call #13
Public Comments
None
Board Comments
Joe Bratcher said there would be the possibility of a command simulator training opportunity coming in September or October.
PJ Brooks thanked the Board for moving the date of the May Board meeting.
Joe Switzer said there would be an Illinois School and Campus Safety Program on June 5th and 6th at WIU in the Quad Cities.
Closed Session
At 7:00 p.m., it was moved by Member Watson and seconded by Member Bratcher to go into closed session for the purpose of:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (5 ILCS 120/2 (c)(1)); The placement of individual students in special education programs and other matters relating to individual students.
On roll call the following Members voted AYE: Bratcher, Schumm, Switzer, Brooks and Watson (5). Motion carried. Roll call #14
RETURN TO OPEN SESSION
At 8:16 p.m., it was moved by Member Watson and seconded by Member Bratcher to return to open session. On roll call the following Members voted AYE: Switzer, Brooks, Watson, Bratcher and Schumm (5). Motion carried. Roll Call #15
Action Taken as a Result of Closed Session
None
Approve the appointment of Amy Guale to the Monmouth-Roseville Community Unit School District #238 Board of Education from May 10, 2023 until the next regular school board election – April 2025
Member Watson made a motion to approve the appointment of Amy Guale as presented and was seconded by Member Bratcher. On roll call the following Members voted AYE: Brooks, Watson, Bratcher, Schumm and Switzer (5). Motion carried. Roll Call #16
Personnel Agenda
The personnel actions were presented to the Board for approval.
Member Bratcher moved to accept the Personnel Agenda as presented. Member Switzer seconded the motion. On roll call the following Members voted AYE: Brooks, Watson, Bratcher, Schumm and Switzer (5). Motion carried. Roll call #17
May 16, 2023
At 8:20 p.m., it was moved by Member Watson and seconded by Member Schumm to adjourn the meeting. On roll call the following Members voted AYE: Watson, Bratcher, Schumm, Switzer and Brooks (5). Motion carried. Roll call #18
https://www.mr238.org/board-of-education/agendas_and_minutes
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