Galesburg Reporter

City of Galesburg Public Transportation Advisory Commission met Nov. 11.

Here are the minutes provided by the commission:

Public Hearing

Members Present: Genny Gibson, John Peterson, Shannon McVey, Rose Morris, Annee McAllister 5. Absent: Linda Miller and Stephanie Grimes, 2. Also present: Kraig Boynton and Mary Foutch.

Genny Gibson called the meeng to order at 1:07 p.m.

Public Comment: 

None

A moon was made by Shannon McVey, seconded by Rose Morris, to approve the minutes of the September 13, 2022, meeng. The moon carried.

Update 

Kraig Boynton, Transit Manager gave an update on the following items:

MAIN GRANT REVENUE SOURCES 

DOAP/5311 Agreements for State Fiscal Year ’23 (07/01/22 – 06/30/23)

We are currently waing for the agreements to roll through the IDOT approval process. Once completed, I will start billing for July ‘22’s reimbursement. We wait approximately one month to ensure all bills have been received and entered into the City Financial soware. Federal Agreement has been received for signatures.

STAFFING 

Filled since last meeng –

1 mechanic posion (Tallen McWilliams)

1 FT Fixed Route Driver (Kristen Perez)

Sll Open

1 FT Dispatcher

Numerous PT Fixed Route and PT Paratransit drivers

FLEET 

1107 – This 2011 Gillig is sll at Thompson Trucking. The engine has been replaced; but they are hunng down a coolant leak before sending it back. Expenses related to this repair will be submied under the COVID grant for reimbursement.

405 – A 2004 Gillig has been towed to Mutual wheel for suspension repairs. The suspension work will require some substanal welding which we are not set up to handle here. The intent is to turn these expenses in under the COVID grant for reimbursement as well.

1108 – A 2011 Ford Light Duty is waing on a back ordered part with no ETA. 401 – The other 2004 Gillig is down with a disconnued part that the mechanics are currently hunng down.

We have reached out to IDOT about the possibility of obtaining loaner/lease buses or para transits from other enes given our fleet has oen been at a crical level. We are trying to avoid anything over 30 feet as it is difficult to make the turns downtown. As of now, one loaner we will be borrowing is actually a 35-foot new flyer from Macomb. There are some other opons we are researching with IDOT; but none we are totally thrilled with.

GRANT UPDATES 

A final request for approval of a sole source purchase for the remaining cameras on the buses was submied to IDOT at the end of September. IDOT followed up with a couple of follow up quesons which were answered. We are now just waing for their concurrence to proceed with this purchase.

We are sll waing on grant documents to come through for the Rebuild Round II submission for Dispatch soware. Once the document is in place, we can get approval of a bid document with IDOT and bid this out.

We have now received confirmaon of the grant agreement in the amount of $900,000 for the purchase of a bus or two buses (funding availability). We are working with IDOT representaves to ensure we are following the proper steps to piggyback off of an exisng Gilllig agreement for the purchase of the bus(es).

We are STILL waing on movement from IDOT for a grant for a Transit Study that was applied for earlier this year. IDOT representaon has reached out to the City and has requested the addion of County representaon to the discussion. No movement since our last meeng. CVP requests – No movement on this. For historical purposes, this request was submied in March 2022. We asked for a total of seven medium duty buses. Two to replace those that are due for replacement and five that would be considered expansion.

Rebuild Round 3 Grant Requests – Nine requests were submitted. No updates to report.

For historical purposes, this application was submitted in July 2022 for the following: 

1. Supplemental Funding for the purchase of two buses $250,000

2. Purchase of two replacement buses (Ford Super Duty’s) $350,000 

3. Adding Solar to Building to offset electrical costs $300,000

4. Addional Lightning Rod Protecon to Building $75,000

5. Purchase Heavy Duty Alignment Stands $10,000

6. Facility Technology Build Out $30,000

7. Building Expansion of Exisng Facility $6,500,000

8. Add Solar Lighng and USB Staons to Shelters $42,000

9. Study to make facility baery vehicle ready $100,000

Insurance from Lightning Strike in June (items to be replaced).

· (3) controllers for door access (These are back ordered unl 2023)

· (5) computers (All replaced)

· conference room television (Replaced)

· mini-split unit for I.T. room (Replaced)

MISCELLANEOUS

RTAC has submied their CNA (Capital Needs Assessment Report) for the rural transportaon agencies (which we fall under). Many of the projects we applied for in Rebuild Round III have been added to our poron of the CNA in an effort to help us in ranking for future funding requests.

Expenses for SFY 22 were $2,133,334.27 for operaons.

A dra NTD report has been submied for review.

Breakdown of expenses for SFY 22.

Descripon	Operaons Expense	Capital Expense
Para Transit	$903,513	$12,694
Fixed Route	$1,223,821	$17,979
Total SFY 22	$2,127,334	$30,673

Service data for SFY 22.

Descripon	Para Transit	Fixed Route	Total
Annual Vehicle Revenue Miles	110,994	184,688	295,682
*Annual Vehicle Hours	8,514	12,926	21,440
Annual Unlinked Passenger Trips	12,585	81,467	94,052
Annual Vehicles of Maximum Service	6	4	10

*Hours are not exact; but a best esmate based on mileage/trips. We currently do not have soware that will track hours for both paratransit and fixed.

We connue to work with IDOT to fine tune reporng as well as geng the grants moving. Given that IDOT is understaffed and has had numerous changes in leadership, it connues to be a slow process.

Member Peterson mooned to adjourn the meeng, seconded by Member Morris. The meeng adjourned at 1:32 p.m.

https://cms7files.revize.com/galesburg/Document_Center/Agendas%20and%20Minutes/PTAC/PTAC%20Minutes%2011%2010%202022.pdf