Galesburg Reporter

Knox County Board met Sept. 14.

Here are the minutes provided by the board:

Proceedings of the Special Meeting of the Knox County Board held in person at the Galesburg City Council chambers at 6:30 p.m. Due to the coronavirus precautions, this meeting was presented via teleconference in order to alleviate the need for the public to be in person at the meeting and still participate. The zoom code used tonight will stay the same for future meetings and can be found on the County website.

The Meeting was called to order by County Board Chair Jared Hawkinson and upon roll call the following Members reported present:

District 2 Robert Bondi

District 4 Jared Hawkinson

District 5 Ricardo “Rick” Sandoval

District 1 Darla Krejci

District 2 David Amor

District 4 Todd Olinger

District 5 Brian Friedrich

District 1 Cheryl Nache

District 4 Sara Varner

District 5 Jeff Link

And those absent: District 3 Pamela Davidson

District 3 Kyle Rohweder

Also present was County Clerk Scott Erickson, State’s Attorney Jeremy Karlin, and Circuit Clerk Kelly Cheesman. Department Head present was Nursing Home Administrator Jodi Mines.

Clerk Erickson delivered the Proclamation and Chair Hawkinson led the Members in the pledge of allegiance to the flag. In lieu of a formal invocation, Chair Hawkinson asked that a moment of silence be observed.

Chair Hawkinson asked for additions or deletions to the agenda. No items were deleted or added.

Chair Hawkinson asked for public comments. There was no public comment in person or via zoom.

Chair Hawkinson said that the information was loaded onto Google drive. He said that Member Amor, himself, and Bob Ferguson meet and discussed Phase 1. State’s Attorney Karlin had questions yesterday afternoon. They talked about the warranty time in depth. The equipment warranty would have no less than manufacturer’s warranty. They would have 30 days to report an issue to the contractor and then handle with local contractors or manufacturer’s warranty. The $1.7 million and not the other amount that would have been 56% so they did a language change. The other fifty perc would be upon completion and that item was updated not to exceed agreed upon amount. The wording of 1.7 million 56.01% down payment on page 34 Exhibit B was changed. Once the County receives the bond issuance revenue, Base2 will then submit monthly pay requests starting January 1st. Pricing, markups and specifics to be paid by draw will be up for review. Ten percent of draw request at end is an incentive to complete the project quicker. The time period was now changed to a deadline of April 28, 2023. Which is the estimated completion date. The roof should be able to be completed by December 1st, 2022. If there are not weather delays then the roof could be completed sooner. If the inspector can see visual signs of progress of repairs then they will be fine when they come. That date is not for full project completion. Member Amor said that a substantial amount can be done without snow issues and driven by pod by pod in jail because of the housing of inmates. Chair Hawkinson said master contracts of twelve different bid packages and six are required to be able to complete. The twelve bids will go out to media and advertised. They will be sealed until the public opening in the County Clerk’s office. Then will be provided to the County Board for review just like any other competitive bid process. He said Article 7.2 request of additions or deletions page 15 or change orders have to be submitted to the Board for approval. The contractor can’t just change it. The pay schedule is o the drop-in insert. Member Bondi asked if we have a letter from the Heating and Cooling when completion is finalized and also, if there is a guarantee letter with the extended warranty. We need the letter in hand before payment. Mr. Ferguson said that they will cover the one-year warranty. Member Bondi asked that they get that to the States Attorney. He also asked if there was a lean release saying that it was sold and paid for. He said banks will give that release to say that the materials are free and clear. Mr. Ferguson said absolutely. Chair Hawkinson said that those items should be easy to gather. The twelve bid packages will be at the committee meeting next Monday for review so they can get them out and back quickly. Mr. Ferguson said the proposals to get that approved would be one month to 6 weeks to get done. Chair Hawkinson said that the numbers in the base package could be less than the numbers submitted to Budgetary.

Motion was made by Member Sandoval and seconded by Member Varner to approve Master Contract for the Performance Contract Agreement. Roll call vote is recorded as follows: Ayes—Bondi, Hawkinson, Sandoval, Krejci, Amor, Olinger, Friedrich, Varner, and Link—(9). Noes— Nache---(1). Motion carried.

Motion was made by Member Sandoval and seconded by Member Varner to approve Amendment to Resolution for American Rescue Plan Act Disbursement for Governmental Purposes. Chair Hawkinson said that this is about the ARPA funds wording that needed changed on disbursement of funds for the 1.7 million that no more than 1.5 million would come from ARPA Funds. Instead of the $200,000 coming from the general fund it would come from the contingency fund. Then would be shuffled back contingent of a line item change for reimbursement. Member Amor said that before the payment is issued we need to get the details on paper for the actual cost paid on the big-ticket items and the concerns that Member Bondi raised on warranty documentation and proof of lien paid off. Chair Hawkinson stated an amendment to Item 2 of payment not to be issued until they receive the warranty documentation. Roll call vote is recorded as follows: Ayes—Bondi, Hawkinson, Sandoval, Krejci, Amor, Olinger, Friedrich, Varner, and Link—(9). Noes— Nache---(1). Motion carried.

Motion was made by Member Friedrich and seconded by Member Amor to approve Appointment to Office of Circuit Clerk to Replace Kelly Cheesman. Chair Hawkinson said that Mary Ostrander is recommended by the Board for this position. This would be effective on October 1st at Midnight. The Chief Judge will swear her in on Circuit Clerk Cheesman’s last day. Thank you for your many years of service. Mary Ostrander has been her Chief Deputy for 22 years. Cheesman said that it has been a wonderful job and a pleasure but after 42 years its time to go. Member Nache said she will miss her. Congratulations on many years and thank you to both. Member Sandoval said that he considers himself the old man because he has been on the Board for 20 years. He said that he feels Ostrander is very capable and thank you to Cheesman for a job well done. County Clerk Erickson said thank you from the County Clerk and Recorder’s Office. You will be truly missed and we are always looking for election judges. Roll call vote is recorded as follows: Ayes—Bondi, Hawkinson, Sandoval, Krejci, Amor, Olinger, Friedrich, Nache, Varner, and Link—(10). Noes—(0). Motion carried. Chair Hawkinson said congratulations and welcome aboard.

Motion was made by Member Bondi and seconded by Member Olinger to approve Appointment to County Board District 1 to Replace Roland Paulsgrove. Chair Hawkinson said Mary McGunnigal is the recommendation for District 1. He said that she is a write-in on the ballot for November. Thank you for stepping up and bringing in the proper forms. Roll call vote is recorded as follows: Ayes—Bondi, Hawkinson, Sandoval, Krejci, Amor, Olinger, Friedrich, Nache, Varner, and Link—(10). Noes—(0). Motion carried. Chair Hawkinson said congratulations and asked the County Clerk to swear her in and then she can be seated.

County Clerk Erickson said that the County Board now sits at eleven members present. He said since Member McGunnigal is replacing Member Paulsgrove in District 1 she will be first on roll call.

Motion was made by Member Amor and seconded by Member Varner to approve Appointment to County Board District 2 to Replace John Hunigan. Chair Hawkinson said that Erin Pugh is the recommendation for District 2. He does not see her in attendance. Roll call vote is recorded as follows: Ayes—McGunnigal, Bondi, Sandoval, Krejci, Amor, Olinger, Nache and Varner—(8). Noes—(0). Abstain—Hawkinson, Friedrich, and Link---(3). Motion carried. Chair Hawkinson said since she is not present she will be sworn in sometime before the committee meetings scheduled for next week.

Motion made by Member Amor and seconded by Member Varner to approve Appointment to County Board District 3 to Replace Tara Wilder. Chair Hawkinson said that Kimberly Thierry is the recommendation for District 3. He said he does not see her in attendance. Member Bondi said that this is the second person not in attendance and was wondering if they knew about the meeting. Chair Hawkinson said that he could not confirm but said they did sign the documents. Roll call vote is recorded as follows: Ayes—Krejci, Amor, Olinger, Nache and Varner—(5). Noes—(0). Abstain—McGunnigal, Bondi, Hawkinson, Sandoval, Friedrich, and Link---(6). Motion failed.

The next Regular Meeting will be held on Wednesday, September 28, 2022 at 6:00 p.m., at Galesburg City Hall Council Chambers. The Zoom option will be available to the viewing public only. Board Members will be present in person for this meeting.

Motion was made by Member Varner and seconded by Member Sandoval to adjourn the meeting. Roll call vote is recorded as follows: Ayes—McGunnigal, Bondi, Hawkinson, Sandoval, Krejci, Amor, Olinger, Friedrich, Nache, Varner, and Link—(11). Noes—(0). Motion carried and meeting adjourned at 7:10 p.m.

https://co.knox.il.us/wp-content/uploads/2022/09/Board-Minutes-Special-Meeting-September-14-2022.pdf