Galesburg Reporter

Galesburg Community Unit School District No. 205 Board of Education met Oct. 11.

Here are the minutes provided by the board:

Call to Order/Roll Call

The Community Unit School District #205 Board of Education met in closed session prior to the regular meeting at 6:30 PM at 932 Harrison St., Galesburg, IL. The roll was read and the following Members responded: Bess-Tabb, Boettcher, Lyon (via phone), Phelps, Rodriguez, Scherpe (6) Absent: Cervantez (1) Roll Call #1

Closed Session

It was moved by Member Phelps and seconded by Member Rodriguez to mov to closed session. On roll call the following Members voted AYE: Bess-Tabb, Boettcher, Lyon, Phelps, Rodriguez, Scherpe (6) Motion carried. Roll Call #2

Following closed session, it was moved by Member Phelps and seconded by Member Bess-Tabb to move to open session. On roll call the following Members voted AYE: Boettcher, Lyon, Phelps, Rodriguez, Scherpe, Bess-Tabb (6) Motion carried. Roll Call #3

Roll Call

President Scherpe called the regular meeting to order. On roll call the following Members were present: Phelps, Rodriguez, Scherpe, Bess-Tabb, Boettcher, Lyon (via Zoom) (6) Absent: Cervantez (1) Motion carried. Roll Call #4

Moment of Silence/Pledge of Allegiance

A moment of silence was observed followed by the Pledge of Allegiance.

Recognition of Visitors—Mr. Ray Pickrel addressed the Board.

Presentations to the Board

A. Mr. Ron Hilton presented the annual audit findings to the Board.

B. Mr. ……, gave an update on the solar panel projects in the District.

Approval of Consent Agenda

A. Consider Approval of Minutes:

Monday, September 13, 2021, Regular Meeting

Monday, September 13, 2021, Closed Session

Monday, September 27, 2021, Special Meeting

B. Consider Approval of Payroll and Claims

Balance Sheet

Treasurer’s Report

Fund Balance Report

Revenue Report

Expense Report

Investment Performance Report

Accounts Payable

Check Register

Activity Accounts

Health Insurance Trust Fund Balance

It was moved by Member Phelps and seconded by Member Boettcher to approve the consent agenda as presented. On roll call the following Members voted AYE: Rodriguez, Scherpe, Cervantez, Bess-Tabb, Lyon, Phelps (6) Motion carried. Roll Call #7

FOCUS AREA #1: Relevant Skills that Lead to Employability

A. Curriculum Report

Dr. Springer had a family emergency and so nothing was added to her report.

B. Special Education Report

Dr. Dawn Michaud stated that they are continuing to hire paraprofessionals for openings.

C. Building Reports

Dr. Asplund pointed out that the format for reporting is new post board retreat with additions of coaching numbers and Mr. Jason Spring has given an update on Outreach visits in the District.

D. Enrollment Report

Dr. Asplund stated that enrollment continues to be low but there was a recent influx in Kindergarten students requiring the District to add additional staff.

FOCUS AREA #2: Facilities that Assist in Skill Acquisition

A. Buildings and Grounds Committee Report

Member Phelps presented on the latest photographs of Galesburg High School and explained the current changes.

B. Consider Approval of Resolution for Sale of Nielson Elementary School It was moved by Member Phelps and seconded by Member Rodriguez to approve. Dr. Asplund stated that at last month’s meeting the Board set a minimum purchase price and nobody bid. He stated that there are a few options to move forward with the sale, the Board can set a new minimum, set an option of no minimum and just allow the lowest bid or to use a realtor. The Board discussed the options and set a new minimum price of $735,000.00 as a minimum and allow bids again with the caveat that the District also use social media to promote bidding. Member Phelps amended his motion and Member Rodriguez seconded the amendment. On roll call the following Members voted AYE: Phelps, Rodriguez, Scherpe, Bess-Tabb, Boettcher and Cervantez (6) Motion carried. Roll Call #8

D. Consider Approval of Change Order Request for Jr.-Sr. High Electrical Utility Extras

It was moved by Member Rodriguez and seconded by Member Cervantez to approve as presented. Mr. Lee Marbach stated that these are electrical change orders from the switchover of power. All extra expenses totaled $42,234.32. On roll call the following Members voted AYE: Rodriguez, Scherpe, Cervantez, Bess-Tabb, Boettcher, Phelps (7) Motion carried. Roll Call #9

E. Consider Approval of Bid for Jr.-Sr. High Floor Repair

It was by Member Rodriguez and seconded by Member Phelps to approve as presented. Mr. Marbach stated that at the entry of the school during installation of the mechanical piping, they found that the concrete is deteriorated under the floor. The low bid came in $276, 098.00. On roll call the following members voted AYE: Scherpe, Bess-Tabb, Boettcher, Cervantez, Phelps, Rodriguez (6) Motion carried. Roll Call #10

FOCUS AREA #3: Responding to the Changing Needs of our Community A. Consider Approval of Communication Plan (Second Reading)

It was moved by Member Bess-Tabb and seconded by Member Rodriguez to approve as presented. Dr. Asplund stated that Ms. Amy Pickrel is present to give highlights. Ms. Pickrel stated that the goal is to engage all members of the District and community with the same message. The plan is to have a format for communication in the District that is followed by all parties. On roll call the following Members voted AYE: Boettcher, Cervantez, Phelps, Rodriguez, Scherpe, Bess-Tabb (6) Motion carried. Roll Call #11

B. Consider Approval of PERA Joint Committee Evaluation Document (Second Reading) It was moved by Member Phelps and seconded by Member Rodriguez to approve as presented on second reading. Dr. Asplund stated that Ms. Jenny Bredemeier did the work on this item. She went through job descriptions and attempted to create evaluations based on their work. On roll call the following Members voted AYE: Boettcher, Cervantez, Phelps, Rodriguez, Scherpe, Bess-Tabb (6) Motion carried. Roll Call #12

C. Appoint Delegate and Alternate to Joint Annual Conference

Member Rodriguez was appointed to be the delegate for the joint annual conference and Member Bess-Tabb was appointed to be the alternate.

D. Consider Approval of Risk Management Plan

It was moved by Member Phelps and seconded by Member Rodriguez to approve as presented. Mrs. Hamm explained that each year the Board has to approve a new plan for the fiscal year in order for District to levy out of the tort fund and approve expenditures. The Risk Management Plan outlines all of the possible expenditures that could be used and the last page is a budget of what is current. On roll call the following Members voted AYE: Phelps, Rodriguez, Scherpe, Bess-Tabb, Boettcher, Cervantez (6) Motion carried. Roll Call #13

E. Consider Approval of Audit

It was moved by Member Phelps and seconded by Member Rodriguez to approve the audit as presented. Mrs. Hamm stated that this is to approve the audit that Mr. Ron Hilton presented on and that the District has a 3.7 ranking. On roll call the following Members voted AYE: Phelps, Rodriguez, Scherpe, Bess-Tabb, Boettcher, Cervantez (6) Motion carried. Roll Call #14

F. Consider Approval of Trip Request(s)

It was moved by Member Phelps and seconded by Member Rodriguez to approve the trip requests as presented. Dr. Asplund stated that these are for potential sporting events that may come up throughout the year and the FFA National Conference. On roll call the following Members voted AYE: Rodriguez, Scherpe, Cervantez, Bess-Tabb, Boettcher, Phelps (6) Motion carried. Roll Call #15

PERSONNEL

A. Consider Approval of Job Description(s)

It was moved by Member Cervantez and seconded by Phelps to approve as presented. Dr. Asplund stated that the job description updates the Director of Technology which needed to take place so that the District can post the open position. On roll call the following Members voted AYE: Scherpe, Bess-Tabb, Boettcher, Cervantez, Phelps, Rodriguez (6) Motion carried. Roll Call #16

B. Consider Approval of Personnel Report

It was moved by Member Phelps and seconded by Member Rodriguez to approve as presented. On roll call the following Members voted AYE: Bess-Tabb, Boettcher, Cervantez, Phelps, Rodriguez, Scherpe (6) Motion carried. Roll Call #17

C. Grievance Update

Dr. Asplund stated that the District does not currently have any outstanding grievances but there is an outstanding item moving towards arbitration in April.

D. Report on FOIA Requests

Dr. Asplund stated that there was one FOIA request from a company asking for any information on the District teaching the 1619 project.

Comments by Board of Education

Comments were made by Member Phelps, Bess-Tabb and Scherpe.

Future Agenda Items

Member Phelps stated that since Thiel is no longer being used to store all of the high school furniture, he would like to see that there is a plan for resurfacing the Thiel Gym Floor and that the walls and ceiling are painted.

Future Meeting Dates

The next regular meeting is Monday, November 8, 2021 at 7PM.

It was moved by Member Rodriguez and seconded by Member Phelps that the meeting be adjourned—8:20 PM. On roll call the following Members voted AYE: Boettcher, Cervantez, Phelps, Rodriguez, Scherpe, Bess-Tabb (6) Motion carried. Roll Call #18

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