Galesburg Reporter

Monmouth-Roseville Community Unit School District #238 Board met May 11.

Here is the minutes provided by the board:

Call to Order/Roll Call The Monmouth-Roseville C.U.S.D. #238 Board of Education met in a regular meeting at 7:00 p.m. in the Board Room at the District Office, 105 North E Street, Monmouth, IL. The roll was read and the following Members responded: Bratcher, Brooks, Huston, Killey, Switzer, and Watson (6). Roll call #1.

Pledge of Allegiance President Killey led the Members and audience in the Pledge of Allegiance,

Public Comments None.

Consent Agenda It was moved by Member Brooks and seconded by Member Watson that the Board approve the Consent Agenda as presented:

(a) The Board approved and placed on file the Minutes of the April 13, 2021 regular and closed session minutes, April 22, 2021 and May 3, 2021 Closed Minutes and April 27, 2021 Special Meeting Minutes.

(b) The Board received and placed on file the April Financial Reports that included the Treasurer's Report and the Report of Employee Self-Insurance Health Insurance Program.

(c) The Board approved the April payroll and Board bills as presented:

(d) The Board accepted the School Activity accounts as presented.

(e) The Board accepted the Principals' reports as presented.

On roll call the following Members voted AYE: Brooks, Huston, Killey, Switzer, Watson, Bratcher (6). Roll call #2

Superintendent Reports Mr. Fletcher reviewed the year to date financials.

Remote Learning Survey The Superintendent indicated the District sent a survey to parents/guardians of the students that are currently in remote learning and asked them to indicate if they would meet any of the following criteria authenticated by a medical doctor for choosing remote learning in the 21-22 school year: Student is at an increased risk of severe illness, Student has special health care needs, or Student lives with individual(s) who have an increased risk of severe illness.

In addition, Mr. Fletcher explained that it is not the District's intention to allow students in remote participate in extracurricular activities unless a medical note from a doctor stating that participation in a sport is safe for the student.

Number of students who could be remote learners:

The survey had a deadline of May 14th, was sent to 335 families and to date the District has received 123 responses: 8 students have said they will participate in remote learning in FY22, 16 students are undecided regarding their choice for FY22.

Summer School Update: Monmouth Roseville Summer School will be held at Lincoln Early Childhood School from June 7 through July 1. Lunch will be served by the Monmouth-Roseville Food service department at noon. Summer school will run daily from 12:30-3:30. As of now, we have tentatively 85 students attending summer school. We'll have 7 teachers for in-person learners and one teacher for a virtual STEM enrichment. There are three instructional aides to assist with our lower grade levels.

High School English Credit for 8th grade students: The junior high is now offering 8th grade students the opportunity to take English I during their 8th grade year. This course will count for high school credit and will help challenge students beyond the regular 8th grade English curriculum. This is a great opportunity for our students and Mr. Fletcher thanked Principal Aaron Sikorski for spearheading the course in collaboration with Principal Jeff Ewing.

K-6 Remote Learning: The Superintendent said that K-6 students who choose remote learning in FY22, will work independently on assignments from Freckle and Khan Academy and that no synchronous learning will be provided to remote students although a representative from the school will respond to student family questions at their convenience, but usually within 24 hours. In addition, families that choose remote learning will be committing to one full semester of remote learning; no student will be released from remote learning unless special circumstances arise. Families wanting their child to return to in-person instruction will be asked to provide a physician's note stating it is safe for the child to return to in-person instruction. All situations will be evaluated on a case by case basis. Students who are quarantined for any reason will have their assignments posted to Google Classroom or parents will be asked to pick up assignments from school. Due to safety concerns, students who choose remote learning will not be allowed to participate in extracurricular activities.

Grade 7-12 Remote Learning:

The Superintendent stated Grade 7-12 students who choose remote learning in FY22, will work independently on assignments from a software program (Apex Learning). No synchronous learning will be provided to remote students. A representative from the school will respond to student family questions at their convenience, but usually within 24 hours. In addition, families that choose remote learning will be committing to one full semester of remote learning; no student will be released from remote learning unless special circumstances arise. Families wanting their child to return to in-person instruction will be asked to provide a physician's note stating it is safe for the child to return to in-person instruction. All situations will be evaluated on a case by case basis. Students who are quarantined for any reason will have their assignments posted to Google Classroom or parents will be asked to pick up assignments from school. Due to safety concerns, students who choose remote learning will not be allowed to participate in extracurricular activities.

Vaccination Clinics: Mr. Fletcher reported receiving the following from Jenna Link, Director of the Warren County Health Department: “I was really impressed with the attitudes of all the students we worked with during the clinic. All of them were very polite and said thank you as I dismissed them. The clinics were well organized and made our job very easy. Thank you to all of your staff!!!"

The Superintendent reported that if Pfizer receives FDA approval for 12-15 year olds the District will partner with the health department on hosting a vaccination clinic. This clinic will be held in the evening so parents have an opportunity to be with their child during the administration of the vaccine.

Board Governance Meeting: The Board Members are holding a governance meeting with IASB representative Reatha Owen on Tuesday, June 1, 2021 at 8:30 in the Board room.

End of Year Teacher Luncheon: In lieu of our end of year BBQ, we are offering a catered lunch to our staff on May 24th. Each school has decided upon a local restaurant to cater their lunch for that day. Mr. Fletcher indicated that our staff have worked very hard in these unprecedented times and recognizes that a luncheon in their honor is a only a small token of the District's appreciation.

Correspondence Correspondence was circulated.

Board Committee Reports None

Instructional / Operational Presentation

A. Illinois School Library Program Guidelines Presentation The presentation was provided to the Board electronically.

B. 2020-2021 Illinois State Scholars Principal Ewing presented the following students names as proudly being named an Illinois State Scholar: Carlos Alcala, Bethany Allen, Levi Birditt, Clara Hofmann, Ryley Huston, Kayla Pinedo, Allison Serpico and Dailenis Vera.

Old Business None

New Business

A. Discussion/Approval of District Consolidated Plan for Every Student Succeeds Act

The Members were provided with information and were asked to approve the District Consolidated Plan as presented. Seeing no discussion Member Watson moved and Member Brooks seconded the plan as presented. On roll call the following Members voted AYE: Huston, Killey, Switzer, Watson, Bratcher and Brooks (6). Motion carried. Roll Call #3

B. Review and Approval of Fuel Bids for Transportation for the 2021-2022 school year Mr. Fletcher recommended the Board approve the fuel bid from Halcomb Oil, the lowest bidder for the upcoming school year:

Seeing no questions, Member Bratcher moved and Member Switzer seconded a motion to approve the fuel bid to the lowest responsible bidder Halcomb Oil as presented. On roll call the following Members voted AYE: Killey, Switzer, Watson, Bratcher, Brooks, and Huston (6). Motion carried. Roll Call #4

C. Discussion/Approval of High School School Improvement Plan The Superintendent provided the Board with the plan. Seeing no questions Member Brooks moved and Member Watson seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Switzer, Watson, Bratcher, Brooks, Huston, and Killey (6). Motion carried. Roll Call #5

D. Discussion/Approval of Junior High School Improvement Plan The Superintendent provided the Board with the plan. Seeing no questions Member Bratcher moved and Member Brooks seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Watcher, Bratcher, Brooks, Huston, Killey and Switzer (6). Motion carried. Roll Call #6

E. Discussion/Approval of Central Intermediate School Improvement Plan The Superintendent provided the Board with the plan. Seeing no questions Member Watson moved and Member Bratcher seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Bratcher, Brooks, Huston, Killey, Switzer, and Watson (6). Motion carried. Roll Call #7

F. Discussion/Approval of Harding School Improvement Plan The Superintendent provided the Board with the plan. Seeing no questions Member Switzer moved and Member Brooks seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Brooks, Huston, Killey, Switzer, Watson, and Bratcher (6). Motion carried. Roll Call #8

G. Discussion/Approval of Lincoln Early Childhood School Improvement Plan The Superintendent provided the Board with the plan. Seeing no questions Member Bratcher moved and Member Watson seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Huston, Killey, Switzer, Watson, Bratcher, and Brooks (6). Motion carried. Roll Call #9

H. Discussion/Approval of MR 238 Master Plan for Mulitlingual Learners The Superintendent provided the Board with the plan. Seeing no questions Member Watson moved and Member Huston seconded a motion to approve the school improvement plan as presented. On roll call the following Members voted AYE: Killey, Switzer, Watson, Bratcher, Brooks, and Huston (6). Motion carried. Roll Call #10

1. District Student Handbook Changes for 2021-2022 School Year (First Reading) Mr. Fletcher provided the Board with the Student Handbook and asked the Board to review and let him know if there were any questions. This serves as the first reading and the Board is expected to move on the handbook at the June meeting.

J. Introduction of an Amended Monmouth-Roseville CUSD #238 FY21 Budget, and Approval of a Time and Date for an Amended Budget Hearing Mr. Fletcher recommend the Board adopt the following resolution for the Fiscal Year 2020-2021 Tentative Amended Budget and Appropriation Ordinance as presented and set the amended budget hearing for June 15, 2021 at 6:45 p.m.

RESOLUTION ADOPTING TENTATIVE AMENDED BUDGET AND APPROPRIATION ORDINANCE FOR SCHOOL YEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2021

WHEREAS, the Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois, has adopted a Budget and Appropriate Ordinance for the School Year commending July 1, 2020 and ending June 30, 2021; and

WHEREAS, circumstances have changed sufficiently to justify an amendment to the Budget and Appropriation Ordinance so adopted.

NOW THEREFORE, BE IT RESOLVED by the Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois, that a Tentative Amended Budget shall be adopted which reflects the changed circumstances identified;

BE IT FURTHER RESOLVED that said Tentative Amended Budget shall be placed on public display for a period of not less than thirty days;

BE IT FURTHER RESOLVED that a Public Hearing shall be called to receive public comments on said Tentative Amended Budget on Tuesday, June 15, 2021 at 6:45 o'clock p.m. in the Board Room of the Board of Education of Community Unit School District No. 238 located at 105 North E Street, Monmouth, Illinois; and

BE IT FURTHER RESOLVED that notice of said Public Hearing shall be given at least thirty days prior thereto as required by statute, by publication in the Monmouth Review Atlas, a newspaper of general circulation in Monmouth and Roseville, Illinois.

CERTIFICATE The undersigned, Joseph Bratcher, hereby certifies that he is the duly elected, qualified and acting Secretary of the Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois, and the keeper of the books and records thereof. He further certifies that attached hereto is a tentative copy of the Amended Budget for said School District as adopted by action of the Board of Education at a regularly scheduled meeting of the Board of Education held on May 11, 2021.

He further certifies that there is on file in the office of the Superintendent and in the office of the Secretary of the Board a true and correct copy of the original of such Budget.

IN WITNESS WHEREOF, the said Joe Bratcher has executed this Certificate this 11th day of May, 2021.

Secretary, Board of Education of Community Unit School District No. 238, Monmouth and Roseville, Illinois

Joe Bratcher

Member Bratcher moved the adopt the resolution and Member Watson seconded the motion. On roll call the following Members voted AYE: Watson, Bratcher, Brooks, Huston, Killey, and Switzer (6). Motion carried. Roll call #11

K. Introduction Discussion /Approval of resolution to participate in TRS sponsored

Supplemental savings program Member Brooks moved and Member Watson seconded a motion for the District to approve the resolution to participate in the TRS sponsored supplemental savings program as presented. Members Bratcher, Brooks, Huston, Killey, Switzer, and Watson voted AYE. (6). Motion carried. Roll call #12

L. Discussion / Approval of lease for 2 activity buses

Member Watson moved and Member Huston seconded a motion for the District to approve the leases for 2 activity buses as presented. On roll call the following Members voted AYE: Brooks, Huston, Killey, Switzer, Watson, and Bratcher (6). Motion carried. Roll call #12

M. Discussion / Approval of Field Trip to Costa Rica in Summer 2022 Principal Jeff Ewing and teacher Cindy Driscoll presented information to the Board regarding a trip in conjunction with area schools for the summer of 2022 to Costa Rica. After much discussion Member Bratcher moved to approve the field trip to Costa Rica as presented. Member Huston seconded the motion. On roll call the following Members voted AYE: Huston, Killey, Switzer, Watson and Bratcher (5). Member Brooks abstained from the vote. Motion carries. Roll call #13

Board Comments None.

Closed Session At 7:47 p.m. Member Watson moved to enter into closed session for the purpose of:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (5 ILCS 120/2 (c)(1)), Collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees, The selection of a person to fill a public office, as public office is defined in the Open Meetings Act; or to fill a vacancy in a public office when the public body is given the power to appoint under law, and Litigation, when an action against, affecting, or on behalf of the particular body has been filed and is pending before a court or administrative tribunal

Member Brooks seconded the motion. On roll call the following Members voted AYE: Watson, Bratcher, Brooks, Huston, Killey, and Switzer (6). Roll call #14

At 10:42 p.m. Member Brooks moved and Member Watson seconded a motion to return to Open Session. On roll call the following Members voted AYE: Bratcher, Brooks, Huston, Killey, Switzer, and Watson (6). Motion carried. Roll call #15

Action Taken as a Result of Closed Session None

To Approve Appointment of interested applicant to the Monmouth-Roseville Community Unit Scool District #238 Board of Education from June 15, 2021 until April 2025 Member Bratcher moved to approve Kira Schumm as the appointed applicant. Member Watson seconded the motion. The following Members voted AYE: Brooks, Huston, Killey, Watson, and Bratcher. (5). NAY: Switzer (1). Motion carries. Roll call #16

Personnel Agenda The personnel actions were presented to the Board for approval.

Member Brooks moved to accept the Personnel Agenda as presented. Member Watson seconded the motion. On roll call the following Members voted AYE: Bratcher, Brooks, Huston, Killey, Switzer, and Watson (6). Motion carried. Roll call #16

Adjournment Seeing no other business President Killey asked for a motion to adjourn. At 10:44 p.m. Member Brooks moved to adjourn and Member Bratcher seconded. On roll call the following Members voted AYE: Huston, Killey, Switzer, Watson, Bratcher, and Brooks (6). Motion carries. Roll call #17

The President declared the meeting closed.

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