Galesburg Reporter

Fulton County Board Finance & Insurance Committee met Oct. 7.

Here is the minutes provided by the committee:

1. Call to Order

Members:

Roger Clark (present/xxxxxx)

Mary Deushane (present/xxxxxx)

Laura Kessel (present/xxxxxx)

Joe Murphy (present/xxxxxxx)

John Spangler (present/xxxxxx)

OTHER BOARD MEMBERS: Patrick O’Brian and Lisa Thompson

STAFF: Audra Miles – Comptroller, Cindy Simpson – Fulton County Board Administrative Assistant

ELECTED & APPOINTED OFFICIALS: Staci Mayall-Treasurer, Jennifer Bankert- County Clerk, Chris Helle – Director or ETSB

GUESTS: Randy Stevens – IMRF

Media: None

2. Roll Call

Roll call was taken, quorum was present

3. Call for Additions/Deletions To and Approval of the Agenda

Member Clark moved to approve the agenda with a second from Member Deushane. Motion carried by roll call vote (5-0).

4. Approval of Previous Minutes – Aug 27, Sept 2

Member Clark moved to approve the August 27 and September 2, 2020 minutes with a second from Member Kessel. Motion carried by roll call vote (5-0).

5. Announcements, Communications and Correspondence – None

6. Public Comments – None

7. Claims

a. Discussion/Action: Claims

Member Clark moved to approve the claims with a second from Member Deushane. Motion carried by roll call vote (5-0).

8. Transfer of Funds

a. General Funds Transfers

i. $170.00 From: #001-016-560100 MILEAGE & TRAVEL EXPENSE

To: #001-016-525108 CONTRACTUAL – COUNTY BOARD PER DIEM

Member Kessel moved to approve the General Funds transfer with a second from Member Clark. Motion carried by roll call vote (5-0).

b. Other Funds Transfers

9. Immediate Emergency Appropriation(s)

a. General Funds Immediate Emergency Appropriations

b. Other Funds Immediate Emergency Appropriations

i. Discussion/Action: Resolution: $9475.00 Immediate Emergency Appropriation from Unappropriated Funds to 016-062-525320 Liability Insurance Fund.

Member Kessel moved to approve the resolution with a second from Member Clark. Motion carried by roll call vote (5-0).

10. Old Business- None

11. New Business

a. Discussion/Action: Trustee Parcel

Member Kessel moved to approve the trustee parcel with a second from Member Clark. Motion carried by roll call vote (5-0).

b. Discussion/Action: IMRF and Levy for IMRF

The committee discussed to leave the levy for IMRF at $1.7 million.

Randy Stevens from IMRF discussed paying the SLEP and Elected County Officials Reserve account to eliminate the interest being paid. Mr. Stevens suggested to wait until November before doing anything with SLEP and Elected County Officials Reserve accounts.

An early retirement study was discussed and Mr. Stevens will look at the GASB Statement and will report back on the information.

Member Kessel moved to approve the IMRF levy with a second from Member Clark. Motion carried by roll call vote (5-0).

c. Discussion/Action: Local Cure reimbursements

Member Deushane moved to approve the local Cure reimbursements with a second from Member Kessel. Motion carried by roll call vote (5-0).

d. Discussion/Action: Employee reimbursement for duties outside of job description in Assessment office

The committee discussed the rate of pay for Reba Ford taking on the additional responsibility of the assessor’s job duties and preforming her own job duties too. The additional hours are 50 at the Assessor’s rate of pay. The pay will be the difference of Ford’s current rate of pay and the Assessors rate of pay.

Chairman Spangler asked that a new work sheet be turned in for the new dollar amount for review at the next Finance Committee meeting October 13, 2020.

12. Budget

a. Discussion/Action: FY2021 Budget

Comptroller Miles discussed a couple of changes to the General Fund and Other Funds.

The County Clerk added a revenue item for reimbursement of take notices. This net to zero along with the expenditure.

The Miscellaneous Fund audit cost share that Clayberg will contribute to the annual audit was added.

Health insurance premium is $2,820,400.00 this is a decrease of $178,000.00 from last year.

The Court Services budget was received and was reduced.

All of the changes have reduced the FY21 deficit to ($183,437.00).

The other budget that needs discussed is the Supervisor of Assessments office.

Chairman Spangler the discussed dropping the salaries line item down since the office will be less one full time person.

Member Kessel asked if the HRA should this be lowered for FY21, with the use of health insurance being down.

Member Kessel discussed the Health Department Administrator will start looking at writing grants to assist with possible funding to be contributed to the 2022 budget.

Treasurer Mayall reported the July allotment received for the Local Consumer Cannabis Tax was $16,222.42. The Finance Committee agreed to raise the Cannabis Fund Tax to $144,000.00 for 2021.

The employee HRA Insurance Fund was reduced from $315,000.00 to $300,000.00.

Other Funds Clayberg received $25,750.00 in additional levy.

Member Kessel moved to approve the Child Advocacy Fund and Public Defender Funds 83 & 84 with a second from Member Deushane. Motion carried by roll call vote (5-0).

13. Transit – None

14. Treasurer’s Report – None

15. Executive Session – None

16. MISC. – None

17. Adjournment

Time: 7:30pm

Member Clark moved to adjourn at 7:30pm with a second from Member Kessel. Motion carried by roll call vote (5-0).

http://www.fultonco.org/october-7-2020-finance-insurance-committee-meeting-minutes/