Galesburg Reporter

City of Monmouth City Council met June 15.

Here is the minutes provided by the council:

I. CALL TO ORDER & PLEDGE OF ALLEGIANCE

Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway at 6:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.

II. ROLL CALL

City Clerk Susan S. Trevor called the roll and those answering Present were: Alderman

Tony Cook, Brian Daw, Robert Wells, Juan Pinedo, Dan Heatherly and Alderwoman Mary Kelly Absent: Alderman Thomas and Alderwoman Twomey Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor and Administrator Lew Steinbrecher Also Present in Adjacent Room: City Attorney Marcum Spears, Communications Director Ken Helms, Building and Zoning Director Joe Clark, MFD Chief Casey Rexroat, MPD Chief Joe Switzer and Woodard and Curran Public Works Director Andy Jackson

III. APPROVAL OF MINUTES

A. Approval of May 18, 2020 DCEO Business Stabilization Program Public Hearing Minutes and May 18, 2020 Council Meeting Minutes

It was moved by Alderman Cook and seconded by Alderwoman Kelly to approve the May 18, 2020 DCEO Business Stabilization Program Public Hearing Minutes and the May 18, 2020 Council Meeting Minutes collectively as presented. AYE: Alderman Cook, Aldermen Daw, Wells, Pinedo, Heatherly and Alderwoman Kelly NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

IV. PRESENTATION TO THE COUNCIL

A. Presentations or Citizen Inquiries (All inquiries are limited to 3 minutes per City Ordinance) There were none to be heard.

B. Consent Agenda

1. Approval of Bills

It was moved by Alderman Heatherly and seconded by Alderman Daw to approve the bills as presented. AYE: Alderman Cook, Aldermen Daw, Wells, Pinedo, Heatherly and Alderwoman Kelly NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

V. COMMITTEE OF THE WHOLE

A. Approval of Construction Bid for East Euclid CDBG Watermain Project

Jennifer Anders, Engineer for Woodard and Curran explained to the Council that on June 11, 2020 the bids for the E. Euclid CDBG Watermain Project extending from N. 1st Street to N. 6th Street were opened at City Hall and the low bid for $382,150 was from Laverdiere Construction out of Macomb, Illinois. Woodard and Curran has reviewed the bid and determined that Laverdiere satisfied all the contract requirements and therefore is recommending approval of the above-stated bid. It was moved by Alderwoman Kelly and seconded by Alderman Cook to accept the recommendation from Woodard and Curran and approve the low bid of $382,150 from Laverdiere Construction. AYE: Aldermen Daw, Wells, Pinedo, Heatherly, Alderwoman Kelly and Alderman Cook NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey.

B. Approval of Construction Administration Contract for E. Euclid Watermain CDBG Project

Jennifer Anders explained to the Council that this agreement allows Woodard and Curran engineers to oversee the contractors on the project as well as make sure that all submittals are made in order for the City to obtain the CDBG grant for this project. It was moved by Alderwoman Kelly and seconded by Alderman Cook to approve the Construction Administration Contract with Woodard and Curran for the East Euclid CDBG Watermain Replacement Project. AYE: Aldermen Daw, Wells, Pinedo, Heatherly, Alderwoman Kelly and Alderman Cook NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

C. Approval of IMEG Engineering Agreement for Milling and Overlay of E. Euclid

Woodard and Curran Public Works Director Andy Jackson informed the Council that that the section of East Euclid between North 1st Street and North 6th Street is in bad repair and its repair has been part of the Capital Improvement Plan. It is a major snow route as well. However, the underground water main replacement needed to be completed prior to repairing the street. This is strictly an MFT project and will require an Engineering Agreement for oversight of the milling and overlay of East Euclid. It is the recommendation of Woodard and Curran to approve the Engineering Agreement with IMEG as they have successfully overseen a number of MFT projects with the City. It was moved by Alderman Heatherly and seconded by Alderman Cook to approve the IMEG Engineering Agreement and the expenditure of MFT funds. AYE: Aldermen Wells, Pinedo, Heatherly, Alderwoman Kelly, Aldermen Cook and Daw NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

D. Resolution 20-009, Resolution for Milling and HMA Overlay of East Euclid

Director Jackson explained that a Resolution of Maintenance for the expenditure of $345,000 of MFT funds for this project needs to be passed and submitted to IDOT for approval in order to receive the MFT funds for this project. It was moved by Alderwoman Kelly and seconded by Alderman Heatherly to approve Resolution 20-009 as presented. AYE: Aldermen Pinedo, Heatherly, Alderwoman Kelly, Aldermen Cook, Daw and Wells NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

E. Patton Block Grill and Brew Pub Request to Close NW Quadrant of Public Square

The owners of Patton Block Grill and Brew Pub are planning an outdoor grand opening event on Saturday, June 27th or due to a conflict may have to move the event to Friday, June 26th. They are requesting that the City cordon off the Northwest quadrant of the square from Noon to 8:00 p.m. for this event. It was moved by Alderman Cook and seconded by Alderwoman Kelly to approve the request by Patton Block Grill and Brew Pub to cordon off the Northwest quadrant of the square on either June 26th or 27th, whichever date is determined to hold the event. AYE: Alderman Heatherly, Alderwoman Kelly, Aldermen Cook, Daw, Wells and Pinedo NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

F. Schedule Special Meeting and Public Hearing for June 22nd - Rebuild Illinois Grant

Administrator Steinbrecher provided the Council with the background for applying for Rebuild Illinois Grants. It was discovered during meetings with Smithfield that they had long range plans to expand their production and the City simply did not have the infrastructure to support increased harvesting of hogs. In order to be able to support this increased harvesting of hogs, the City needs to construct a new production well, a new treatment plant and an elevated storage tank with the total cost of this infrastructure project coming to $12,000,000.00. The Rebuild Illinois Grant is basically for infrastructure, but these grants are also tied to economic development. At present the City is looking at sites North of town to be able to cluster together the three projects. It was moved by Alderman Heatherly and seconded by Alderman Pinedo to schedule a June 22nd Special Meeting at 6:00 p.m. and a Public Hearing for a Rebuild Illinois Grant at 5:45 p.m. AYE: Alderwoman Kelly, Aldermen Cook, Daw, Wells, Pinedo and Heatherly NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

VI. ORDINANCES 

A. 1st Reading

1. 20-017, Setback Variance, 1051 E. Broadway

Director Clark explained that this is a setback variance for a garage to be built 1’ foot from the South and West property line at 1051 E. Broadway. The ZBA approved it unanimously and is recommending approval to the Council. It was moved by Alderman Heatherly and seconded by Alderman Daw to accept the ZBA’s recommendation and approve granting the Setback Variance for 1051 E. Broadway.

AYE: Aldermen Cook, Daw, Wells, Pinedo, Heatherly and Alderwoman Kelly NAY: none ABSENT: Alderman Thomas and Alderwoman Twomey MOTION CARRIED.

VII. OTHER BUSINESS

There was none to be considered.

VIII. ADJOURNMENT

It was moved by Alderman Heatherly and seconded by Alderman Daw to adjourn the June 15, 2020 meeting at 6:20 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Thomas and Alderwoman Twomey, who were absent.

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