Fulton County Board Finance & Insurance Committee met Feb. 11.
Here is the minutes provided by the committee:
1. Call to Order
Time: 5:30pm
Members:
Laura Kessel (present/xxxxxx)
Joe Murphy (present/xxxxxx) arrived after item 11
Jason Myetich (present/xxxxxx)
John Spangler (present/xxxxxx) arrived after item 8
Jason Strandberg (xxxxxx/absent)
Patrick O’Brian (present/xxxxxx)
OTHER BOARD MEMBERS:
STAFF: Audra Miles – Comptroller, Cindy Simpson – Fulton County Board Administrative Assistant
ELECTED & APPOINTED OFFICIALS: Staci Mayall-Treasurer, Jennifer J. Bankert- County Clerk
GUESTS: Dan Kiesewetter – Kiesewetter Insurance agency
Media: John Froehling – Fulton Democrat, Hannah Schrodt, Canton Daily Ledger
2. Roll Call
Roll call was taken, quorum was present.
3. Call for Additions/Deletions To and Approval of the Agenda
Member Kessel moved to approve the agenda, with a second from Member O’Brian. Motion carried by voice vote with all voting ayes.
4. Approval of Previous Minutes – January 14, 2020
Member Kessel moved to approve the January 14, 2020 minutes with a second from Member O’Brian. Motion carried by voice vote with all voting ayes.
5. Announcements, Communications and Correspondence – None
6. Public Comments- None
7. Claims
a. Discussion/Action: Claims
Member O’Brian moved to approve the claims with a second from Member Kessel. Motion carried by voice vote with all voting ayes.
8. Transfer of Funds
a. General Funds Transfers
i. $5,500.00 From: 001-016-510100 Salary – Deputy/Clerk/Secretary
To: 001-016-535120 Office Maintenance Expenses (new)
Member Kessel moved to approve the General Funds Transfer with a second from Member Spangler. Motion carried by voice vote with all voting ayes.
b. Other Funds Transfers
9. Immediate Emergency Appropriation(s)
a. General Funds Immediate Emergency Appropriations
b. Other Funds Immediate Emergency Appropriations
10. Old Business
a. Discussion: Animal Control Intergovernmental agreement
Chairman O’Brian had a meeting with the City of Canton and the Humane Society personnel to discuss the concerns regarding the Animal Control Intergovernmental Agreement with the City of Canton.
The County has a budget of approximately $133,000.00 for 2020. The City of Canton only pays about $30,000.00 per year for the Animal Control operations. An itemized invoice was provided to the City of Canton for services that are to be split with the city and the county. Sheriff Standard asked the Humane Society to consider a three way split on the costs. This information will go the Humane Society Board at the next meeting for consideration. The issue of plowing the snow at the Humane Society was brought up and the city was unaware they were responsible for plowing the lot. The Humane Society lot will now be plowed by the City of Canton.
The County is waiting on the Humane Society meeting for feedback on shared costs. Once all parties are in agreement the Intergovernmental agreement will be drawn up for all to sign.
Treasurer Mayall stated to the committee that the Humane Society owns the building and the land from the Karen Threw Charitable Trust donation. The Humane Society will be invited to the March finance meeting if there are still additional concerns between all parties.
11. New Business
a. Discussion/Action: County Cyber Security Insurance
Chairman Myetich discussed the County’s Cyber Security Insurance that is needed and Dan Kiesewetter from Kiesewetter Insurance presented several proposals to the committee. Several of the proposal had $10,000.00 and $15,000.00 deductibles, the County Clerk asked for options with a lower deductible and Mr. Kiesewetter proposed the following quotes: one with the $2890.00 premium with a $10,000.00 deductible, and the second quote for $3562.00 with a $5,000.00 deductible. Both policies have a $1,000,000.00 coverage and both are a one-year policy with Lloyds of London insurance.
Member Murphy moved to approve the County Cyber Security Insurance for $3562.00 with a second from Member Kessel. Motion carried by voice vote with all voting ayes.
b. Discussion/Action: County Animal Control Ordinance
Member Myetich discussed this agenda item will be moved to the Safety Committee agenda for further discussion.
c. Discussion: County Expense and Personnel Records Policy
Member Myetich discussed with the committee that Member Thompson was going to discuss changes to the policy. The discussion was to be on using the State of Illinois rate for hotels. The policy changes the complete approval of all expenses.
Treasurer Mayall discussed that Member Thompson has a meeting regarding Personnel Records with the Clerk Bankert and the Treasurer Mayall to discuss additional changes as this responsibility is proposed to change from what was in the last policy manual.
d. Discussion: County Resources – Tabled
12. Transit
Comptroller Miles reported the findings from the November compliance review for Rural Transit were published. There are some responses and policy changes that need to be implemented at the county level and at FCRT and the Comptroller is working to complete these changes.
13. Treasurer’s Report
Treasurer Mayall reported the revenue for January $823,000.00 and the expenses were approximately $1,700.000.00 leaving a deficit of $247,813.59. County General will show a deficit for several months until the tax cycle starts.
The treasurer is hoping the tax cycle will be extended to the Treasurer office sometime in March for the tentative factor and final factor in April.
The W2’s were sent to all employees on January 22, 2020 and the W3 has been filed with the State of Illinois.
The Treasurer’s office is processing the Clayberg retro pay per the approved union contract and this will be distributed to employees soon.
14. Executive Session – None
15. MISC.
Member Kessel inquired if Clayberg should order the equipment and submit the receipts for the Safety grant that was received. The County Clerk advised all ordering should wait until the money from the grant have been received.
16. Adjournment
Time: 6:14pm
Member Murphy moved to adjourn at 6:14pm with a second from Member Kessel. Motion carried by voice vote with all voting ayes.
http://www.fultonco.org/february-11-2020-finance-insurance-committee-meeting-minutes/
Alerts Sign-up