Galesburg Reporter

City of Galesburg City Council met Monday, Nov. 18.

Here is the minutes provided by the Council:

Called to order by Mayor John Pritchard at 5:30 p.m.

Roll Call #1: Present: Mayor John Pritchard, Council Members Bradley Hix, Wayne Dennis, Lindsay Hillery, Peter Schwartzman, Wayne Allen, and Larry Cox, 7. Absent: Council Member Corine Andersen, 1. Also present were City Manager Todd Thompson, City Clerk Kelli Bennewitz and City Attorney Brad Nolden. Mayor Pritchard declared a quorum present.

The Pledge of Allegiance was recited.

Semenya McCord gave the invocation.

Council Member Hillery moved, seconded by Council Member Cox, to approve the minutes of the City Council meeting from November 4, 2019.

Roll Call #2:

Ayes: Council Members Hix, Hillery, Schwartzman, Allen, and Cox, 5.

Nays: None

Absent: Council Member Andersen, 1.

Abstain: Council Member Dennis, 1.

Chairman declared motion carried.

Consent Agenda #2019-22

All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion.

19-2027

Approve Resolution 19-26 authorizing the Director of Public Works to sign Illinois Environmental Protection Agency loan documents for lead service line replacements.

19-2028

Approve MFT Maintenance Resolution for the purchase of salt, hot mix asphalt, concrete, CA-6 gravel, and high performance patching mixture for the 2020 calendar in the amount of $370,000.

19-2029

Approve Supplemental MFT Resolution for construction engineering for a traffic signal upgrade project in the amount of $5,000.

19-3058

Approve the bid from Municipal Emergency Services in the amount of $7,176.00 for the purchase of six 60-minute self-contained breathing apparatus cylinders for the Galesburg Fire Department.

19-4135

Approve the retirement of police canine, Ajax, and the donation to Officer Lane Mings.

19-4136

Approve annual City Financial Policies.

19-4137

Approve the extension of the independent auditing services with Baker Tilly for the fiscal years 2019 through 2023.

19-4138

Approve the extension of the banking services contract for five years with F&M Bank.

19-5008

Receive the September 20, 2019, Investment Schedule.

19-8021

Approve bills in the amount of $738,537.68 and advance checks in the amount of $201,760.96.

Council Member Allen moved, seconded by Council Member Hix, to approve Consent Agenda 2019-22.

Roll Call #3:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried by omnibus vote.

Passage of Ordinances and Resolutions

19-1023

Council Member Hillery moved, seconded by Council Member Cox, to approve Ordinance

19-3596 on final reading rezoning from Institutional (I) to Light Industrial District (M1) for a south west section of 340 South Kellogg Street.

Roll Call #4:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-1024

Council Member Hix moved, seconded by Council Member Dennis, to approve Ordinance 19-3597 on final reading amending Traffic Appendix K of Chapter 76 of the Galesburg Municipal Code to reduce the speed on North Seminary Street between Carl Sandburg Drive and 300 feet north of Circle Drive to 35 mph. Flags will likely be added to the new speed zone signs.

Roll Call #5:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-1025

Ordinance on first reading adjusting various rates and fees collected by the City.

19-1026

Special Ordinance on first reading approving the 2019 Property Tax Levy in the amount of $9,438,684, which is an increase of 1.19 percent compared to the 2018 tax levy extension.

19-1027

Special Ordinance on first reading approve the 2019 Special Service Area #1 (Downtown area) tax levy in the amount of $154,540.

19-1028

Ordinance on first reading authorizing the City of Galesburg to borrow $2,000,000 from the Illinois Environmental Protection Agency through the Public Water Supply Loan Program for the purpose of replacing lead water service lines. Once the project is complete, the IEPA will forgive 100 percent of the loan amount.

Council Member Schwartzman moved, seconded by Council Member Cox, to suspend the rules and move agenda item 19-1028 to final reading.

Roll Call #6:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

Council Member Schwartzman moved, seconded by Council Member Hix, to approve ordinance 19-3598 on final reading authorizing the City of Galesburg to borrow $2,000,000 from the Illinois Environmental Protection Agency through the Public Water Supply Loan Program for the purpose of replacing lead water service lines. Once the project is complete, the IEPA will forgive 100 percent of the loan amount.

Roll Call #7:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-1029

Ordinance on first reading amending Section 32.030(4) of Chapter 32 of the Galesburg Municipal Code to mirror the capital/contract bid threshold to the State capital/contract bid threshold. City Manager Thompson noted that Administration is working on a more detailed bills list for the Council and public. He will also continue to ask for input from Council on items.

19-2030

Council Member Schwartzman moved, seconded by Council Member Allen, to approve Resolution 19-27 authorizing the support of the submittal for a Community Development Block Grant application to the State of Illinois for the remaining $421,852.10 in Revolving Loan Fund closeout funds.

Roll Call #8:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-2031

Council Member Hillery moved, seconded by Council Member Hix, to approve Resolution 19-28 authorizing the transfer of $66,250 from the TIF District II fund to the TIF District IV fund for replacing the roof at 120 East Main Street.

Roll Call #9:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

Bids, Petitions and Communications

19-3059

Council Member Allen moved, seconded by Council Member Hillery, to approve bid from Sterling Commercial Roofing in the amount of $66,250 for the roof and decking replacement at 120 East Main Street.

Roll Call #10:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-3060

Council Member Dennis moved, seconded by Council Member Allen, to approve the bid from Brown Excavation & Demolition in the amount of $113,484 for the demolition and clean-up of the following properties:

1. 122 Lake Street

2. 179 Lincoln Street

3. 167-169 Blaine Avenue

4. 796 East First Street

5. 708 Lombard Street

6. 890 Liberty Street

7. 1075 North Farnham Street

8. 393 South Chambers Street

Roll Call #11:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-3061

Council Member Hillery moved, seconded by Council Member Hix, to authorize the City Manager to enter into a one-year contractual agreement with Molyneaux to provide Risk Management Consulting and Insurance Brokerage services for the City for a flat fee of $30,000.

Roll Call #12:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

Public Comment

City Manager’s Report

A. Traffic Advisory Report for November

B. A swearing-in ceremony will be held on Friday, November 22nd, 10 a.m., for new Fire Chief Randy Hovind.

C. A “meet & greet” reception will also be held for Chief Hovind prior to the next Council meeting on December 2nd at 4:30 p.m.

Miscellaneous Business (Agreements, Approvals, Etc.)

19-4139

Council Member Hix moved, seconded by Council Member Hillery, to approve the proposal from Alexis Fire Equipment in the amount of $15,228 for the purchase and installation of new apparatus SCBA seats in units 51, 52, and 53.

Roll Call #13:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-4140

Council Member Allen moved, seconded by Council Member Hillery, to approve a Facade Grant Agreement in an amount not to exceed $17,500, or 50% of the estimated project costs, or 50 percent of the actual final project costs, whichever is less, with Mike Martin for 71 North West Street.

Roll Call #14:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-4141

Council Member Dennis moved, seconded by Council Member Hillery, to approve the donation offer for the residence and $15,000 for demolition from the donor of the property at 844 N Farnham Street.

Roll Call #15:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-4142

Council Member Hillery moved, seconded by Council Member Schwartzman, to approve a supplemental construction engineering agreement with Kaskaskia Engineering Group, LLC in the amount of $5,000.

Roll Call #16:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

Council Member Allen moved, seconded by Council Member Cox, that the City Council sit as the Town Board. The motion carried by voice vote.

Town Business

19-9027

Trustee Hillery moved, seconded by Trustee Hix , to approve Town bills and warrants be drawn in payment of same.

Fund Title Amount

Town Fund $5,821.00

General Assistance Fund $5,856.29

IMRF Fund

Social Security/Medicare Fund $2,481.43

Liability Fund

Audit Fund

Total $14,158.81

Roll Call #17:

Ayes: Trustees Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

19-9028

Ordinance on first reading approving the Township Budget and Appropriation for the fiscal year beginning January 1, 2020, and ending December 31, 2020, showing the following:

General Town Fund $481,822

Audit Fund $7,125

Liability Fund $10,125

Social Security/Medicare Fund $34,125

Illinois Municipal Retirement Fund (IMRF) $34,125

General Assistance Fund $442,400

Total Appropriations $1,009,722

19-9029

Ordinance on first reading approving the 2019 Property Tax Levy for the Town of the City of Galesburg in the amount of $511,000.

Trustee Schwartzman moved, seconded by Trustee Hillery, to resume sitting as the City Council.

The motion carried by voice vote.

Closing Comments

Council Member Schwartzman noted that winter brings five months of cold conditions and can be expensive for homeowners to keep their homes heated. He encouraged residents to use plastic on their windows in order to keep the heat in and the cold out. People can contact him for more information.

Council Member Hix stated he was glad to see Council Member Dennis back after a successful surgery. He also congratulated Firefighter Randy Hovind on his appointment to Fire Chief. He added that all three candidates were excellent. He also thanked the residents on Circle Drive for meeting with him about the speeding issue on Seminary Street and for coming to the meeting.

Council Member Allen commended the City Manager for the Police Chief and Fire Chief selection process and involving the public in the undertaking as well.

Mayor Pritchard also applauded the selection process for the chiefs and feels we have the best candidates available. He also wished everyone a Happy Thanksgiving and safe travels if they are traveling for the holiday.

There being no further business, Council Member Hix moved, seconded by Council Member Hillery, to adjourn the regular meeting at 6:07 p.m.

Roll Call #18:

Ayes: Council Members Hix, Dennis, Hillery, Schwartzman, Allen, and Cox, 6.

Nays: None

Absent: Council Member Andersen, 1.

Chairman declared motion carried.

https://www.ci.galesburg.il.us/assets/1/20/11182019_Council_Meeting_Minutes.pdf