Galesburg Reporter

Galesburg City Council met Jan. 7.

Here is the minutes provided by the council:

Called to order by Mayor John Pritchard at 6:30 p.m.

Roll Call #1: Present: Mayor John Pritchard, Council Members Angela Bastian, Wayne Dennis, Russell Fleming, Corine Andersen, Peter Schwartzman, Wayne Allen, and Jeremy Karlin, 8. Also present were City Clerk Kelli Bennewitz, City Manager Todd Thompson, and City Attorney Bradley Nolden. Mayor Pritchard declared a quorum present.

The Pledge of Allegiance was recited.

Leigh Nygard, Bethel Baptist Church, gave the invocation.

Council Member Dennis moved, seconded by Council Member Bastian, to approve minutes of the City Council meeting from the December 17, 2018, meeting.

Roll Call #2:

Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.

Nays: None

Abstain: Council Members Andersen, Schwartzman, and Karlin, 3.

Absent: None

Chairman declared motion carried.

CONSENT AGENDA #2019-01

All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion.

19-3000

Approve the following vendors for the annual supply of fill and patch materials for the City of Galesburg for the 2019 calendar year:

Hot Mix Asphalt Binder and Surface Course – Valley Construction Company

High Performance Patching Mixture – Valley Construction Company

CA-6 Crushed White Stone – Lufkin & Sons Ready Mix

PCC Concrete Class SI, PP1, PP2 & CLSM – Lufkin & Sons Ready Mix

Cold Patch (Emulsion) – Tri-City Blacktop Inc.

19-5000

Receive Galesburg Landmark Commission Annual Report for fiscal year 2018.

19-6000

Approve the following commission appointments:

Patrick Trant, Tree Commission, term expires June 30, 2022

Sarah Brakenbury, Library Board, term expires June 30, 2021

19-8000

Approve bills in the amount of $312,666.29 and advance checks in the amount of $2,361,869.17.

Council Member Allen moved seconded by Council Member Bastian, to approve Consent Agenda 2019-01.

Roll Call #3:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried by omnibus vote.

PASSAGE OF ORDINANCES AND RESOLUTIONS

18-1032

Council Member Karlin moved, seconded by Council Member Allen, to approve Ordinance

19-3580 on final reading adopting the 2018 Galesburg Comprehensive Plan.

City Manager Thompson noted that state statute requires a municipality to formally adopt an ordinance. The plan shall be advisory and will provide policy direction for the City. He added that it is a flexible document and that any zoning changes or implementations of the plan would come before Council for approval in the future.

Devin Lavigne, Houseal Lavigne Associates, reiterated what the City Manager stated for the Comprehensive Plan. He stated that the Land Use Plan is not very specific and has many mixed uses defined. The plan should be consistent with the overall vision of the City and used as a general guide. Mr. Lavigne also noted that his firm can be involved with more specific implementations if needed but that once approved, their contract with the City would end.

Roll Call #4:

Ayes: Council Members Bastian, Dennis, Andersen, Schwartzman, Allen, and Karlin, 6.

Nays: Council Member Fleming, 1.

Absent: None

Chairman declared motion carried.

19-1000

Ordinance on first reading rezoning from Single Family District (R1A) to General Business District (B2) for all of parcel 99-13-331-015 and a portion of parcel 99-13-331-025. This would allow for the possible future expansion of Dave’s Autobody.

19-2000

Council Member Dennis moved, seconded by Council Member Bastian, to approve Resolution

19-01 authorizing the transfer of funds ($251,200) from the TIF District II fund to the TIF IV fund for the demolition of the former Twin West Cinema, located at 50 South Prairie Street.

Roll Call #5:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartz,an, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

BIDS, PETITIONS AND COMMUNICATIONS

19-3001

Council Member Allen moved, seconded by Council Member Dennis, to approve the bid from Shawn Stoneking Corporation in the amount of $251,200 for the demolition and clean-up of the former Twin West Cinemas.

Roll Call #6:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartz,an, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

PUBLIC COMMENT

CITY MANAGER’S REPORT

A. Yard waste collection dates during the winter months are as follows: January 7 through 11 and February 4 through 8, 2019. Weekly collection will resume on Thursday, March 1, 2019.

MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)

19-4000

Council Member Bastian moved, seconded by Council Member Andersen, to approve amendments to the Professional Services Agreement for design services for improvements to Park Place and Parking Lot E in the amount of $11,840.

Roll Call #7:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartz,an, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

19-4001

Council Member Allen moved, seconded by Council Member Bastian, to approve a Minor Plat of the Murray Subdivision. This is a two-lot subdivision located at 1825 South Seminary Street.

Roll Call #8:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

19-4002

Council Member Dennis moved, seconded by Council Member Allen, to approve demolition proceedings for the properties located at 1009 Accommodation Avenue and 586-590 West South Street.

Roll Call #9:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

18-4003

Council Member Allen moved, seconded by Council Member Bastian, to approve waiving normal purchasing policies and approve the purchase and agreement with the Prism software system, provided through GovHR, as a performance review system at a cost of $7,875.

Roll Call #10:

Ayes: Council Members Bastian, Dennis, Andersen, Schwartzman, Allen, and Karlin, 6.

Nays: Council Member Fleming, 1.

Absent: None

Chairman declared motion carried.

19-4004

Council Member Karlin moved, seconded by Council Member Bastian, to approve a contract with Hutchison Engineering for Phase I engineering work and submittal of an ITEP grant for the South Lake Storey Bike Path. It is anticipated that the grant will be available in the fall of 2019 and should cost no more than $30,000 for the Phase I engineering and grant submittal.

Roll Call #11:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

19-4005

Council Member Fleming moved, seconded by Council Member Allen, to approve an engineering agreement with Klingner and Associates, P.C. in the amount of $42,000 for analysis and design of an aeration/mixing system for the water reservoirs in Galesburg to reduce disinfection by-products (DBPs) in the water system.

Roll Call #12:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

19-4006

Council Member Fleming moved, seconded by Council Member Dennis, to approve a two-year contractor maintenance agreement with Tri-City Electric for the Water Supervisory Control and Data Acquisition (SCADA) system.

Roll Call #13:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

Council Member Allen moved, seconded by Council Member Fleming, that the City Council sit as the Town Board. The motion carried by voice vote.

TOWN BUSINESS

19-9000

Trustee Fleming moved, seconded by Trustee Bastian, to approve Town bills and warrants be drawn in payment of same.

Roll Call #14:

Ayes: Trustees Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

Trustee Allen moved, seconded by Trustee Fleming, that the Town Board resume sitting as the City Council. The motion carried by voice vote.

CLOSING COMMENTS

Council Member Schwartzman reminded citizens that despite the unseasonably warm weather today, winter weather will soon be back.

Council Member Dennis and Mayor Pritchard expressed their happiness over having the Shotts Bridge open to vehicle traffic. It was noted that the bridge is not open to pedestrians yet.

Council Member Karlin moved, seconded by Council Member Fleming, to adjourn into Executive Session at 7:04 p.m. for the purposes of discussing litigation, approval of minutes from the September 4 and November 5, 2018 executive session meetings, and approval to release minutes that are no longer deemed confidential (5 ILCS 120/2 (c) (11) and (21).

Roll Call #15:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

There being no further business, Council Member Dennis moved, seconded by Council Member Allen, to adjourn the regular meeting at 7:29 p.m.

Roll Call #16:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

There being no further business, Council Member Karlin moved, seconded by Council Member Allen, to adjourn the regular meeting at 7:29 p.m.

Roll Call #17:

Ayes: Council Members Bastian, Dennis, Fleming, Andersen, Schwartzman, Allen, and Karlin, 7.

Nays: None

Absent: None

Chairman declared motion carried.

https://www.ci.galesburg.il.us/assets/1/20/010719_Council_Minutes.pdf