City of Galesburg City Council met Dec. 17.
Here is the minutes provided by the council:
Called to order by Mayor John Pritchard at 6:30 p.m.
Roll Call #1: Present: Mayor John Pritchard, Council Members Angela Bastian, Wayne Dennis, Russell Fleming, and Wayne Allen, 5. Absent: Council Members Corine Andersen, Peter Schwartzman, and Jeremy Karlin, 3. Also present were City Clerk Kelli Bennewitz, City Manager Todd Thompson, and City Attorney Bradley Nolden. Mayor Pritchard declared a quorum present.
The Pledge of Allegiance was recited.
Dave Scholl, Galesburg Rescue Mission, gave the invocation.
Presentation: Mr. Devin Lavigne, Houseal Lavigne Associations, provided a presentation on the Comprehensive Plan.
Council Member Allen moved, seconded by Council Member Bastian, to approve minutes of the City Council meeting from the December 3, 2018, meeting.
Roll Call #2:
Ayes: Council Members Bastian, Fleming, and Allen, 3.
Nays: None
Abstain: Council Member Dennis, 1.
Absent: Council Members Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
CONSENT AGENDA #2018-24
All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion.
18-2024
Approve the following Resolutions abating property tax on General Obligation Bonds:
A. Approve Resolution 18-21 to abate property tax on General Obligation Refunding Bonds,
Ordinance 2011-3329, Series 2011A and Series 2011B (Abatement - $618,000)
B. Approve Resolution 18-22 to abate property tax on General Obligation Refunding Bonds,
Ordinance 2011-3332, Series 2011C (Abatement - $314,993)
C. Approve Resolution 18-23 to abate property tax on General Obligation Bond, Ordinance
2013-3418, Series 2013A (Abatement - $104,530)
D. Approve Resolution 18-24 to abate property tax on General Obligation Refunding Bond,
Ordinance 2015-3484, Series 2015 (Abatement - $624,313)
E. Approve Resolution 18-25 to abate property tax on General Obligation Bonds, Ordinance 2016-3508, Series 2016 (Abatement - $634,263)
F. Approve Resolution 18-26 to abate property tax on General Obligation Bonds, Ordinance 2016-3508, Series 2016 (Abatement - $714,631)
18-3052
Approve the five-year agreement with Four Seasons Pest Control to provide pest control services at City properties.
18-3053
Approve the bid of $0.1700 cents per pound from Univar USA for the 2019 purchase of hydrofluosilicic acid.
18-3054
Approve the bid of $0.375 per pound from Hawkins Inc. to provide phosphate inhibitor to the City.
18-3055
Approve the bid of $458 per ton from Brenntag Mid-South Inc. for liquid chlorine to the City.
18-3056
Approve the bid from Eagle Sign and Design for $14,465 for the purchase of signs to be used at the public parking lots in the City of Galesburg downtown area.
18-4133
Approve the purchase of banquet chairs from RestaurantFurniture4Less.com for the Pavilion in the amount of $8,394.34.
18-4134
Approve the updated City Financial Policies.
18-4135
Approve the updated Investment Policy.
18-5012
Receive the September 30, 2018, Investment Schedule.
18-5013
Receive the City of Galesburg 2019 Public Meeting Calendar.
18-6005
Approve the appointment of Tom Peters to the Fire & Police Commission, term expiring April 1, 2019. Mr. Peters is filling the unexpired term of Dave Guenther.
18-8023
Approve bills in the amount of $706,366.60 and advance checks in the amount of $577,997.50.
Council Member Allen moved seconded by Council Member Bastian, to approve Consent Agenda 2018-24.
Roll Call #3:
Ayes: Council Members Bastian, Fleming, and Allen, 3.
Nays: None
Abstain: Council Member Dennis, 1.
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
18-1030
Council Member Allen moved, seconded by Council Member Fleming, to approve Ordinance 18-3578 on final reading rezoning from O, Office District to B1, Neighborhood Business District, on West Carl Sandburg Drive. It was noted that both Lowe’s and the credit union in that location are B1 zoned businesses.
Ken Springer, Knox County Area Partnership, addressed the Council in support of the rezoning. He stated that the revision will match the existing retail on site and will enhance the marketability of the property for a developer. Steve Gerstenberger, owner of the property, also communicated his appreciation for the support from the Council.
Roll Call #4:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-1031
Council Member Bastian moved, seconded by Council Member Dennis, to approve Ordinance 18-3579 on final reading amending Chapter 113 of the Galesburg Municipal Code regarding microbreweries and brewpubs. This would allow for minors to be present in a State licensed brewery or brewpub with a parent or guardian until the licensee stops serving food or until 10:30 p.m., whichever is earlier.
Roll Call #5:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-1032
Ordinance on first reading adopting the 2018 Galesburg Comprehensive Plan. It was noted that the Planning & Zoning Commission unanimously voted in favor of the Plan and staff concurs.
18-3057
Council Member Fleming moved, seconded by Council Member Allen, to approve the bid from Statham & Long, LLC for a five-year agreement to provide title searches for the City.
Roll Call #6:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-3058
Council Member Allen moved, seconded by Council Member Dennis, to approve a bid for the reconstruction of Park Plaza and Parking Lot E. Staff is recommending Council reject all bids as the project came in approximately $555,000 over the estimated cost. The project will be revised and rebid before the projected start date of March 2019.
Roll Call #7:
Ayes: None
Nays: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion failed.
18-3059
Council Member Bastian moved, seconded by Council Member Dennis , to approve a contract with Werner Restoration Services (d/b/a 1-800 Board UP) to perform miscellaneous board up services from January 1, 2019, through December 31, 2023.
Roll Call #8:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
PUBLIC COMMENT
Jim Blake addressed the Council regarding his concern of hangar rentals at the Galesburg Municipal Airport. He provided detailed information to the Council and Administration regarding his issues and concerns and believes he has been given inaccurate information regarding the waiting list and current hangar tenants. He requested that Administration direct staff to follow the hangar rules as outlined instead of circumventing the waiting list. He added that the actions of Administration on this issue will not only affect him but others on the waiting list. A copy of Mr. Blake’s information will be filed in the City Clerk’s office.
Council Member Fleming requested that the City investigate the cost of building a storage shed or garage for the use of equipment instead of using a hangar.
Council Member Allen asked that Administration look into the waiting list and report back to Council that it is being used as intended.
A female member of the public addressed the Council regarding the poor treatment she received while in the Knox County Jail. She also stated that she has received code violations for her property on Ella Street and was not able to comply with the cleanup order before the City and its contractor removed the debris.
CITY MANAGER’S REPORT
A. Yard waste is only collected monthly during the winter months of December, January, and February. The collection dates during the winter months are as follows: January 7 through 11 and February 4 through 8, 2019. Weekly collection will resume on Thursday, March 1, 2019.
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
18-4136
Council Member Allen moved, seconded by Council Member Bastian, to approve a feasibility study of the Armory building located at 149 North Broad Street be EA Architecture and Design Inc. in the amount of $7,200, for the possible use by Trillium Dell.
City Manager Todd Thompson explained that the previous study on the Armory was specifically geared towards using the building as a recreation facility and did not include design services. The City does not have staff or architects that can complete the study in-house.
Roll Call #9:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-4137
Council Member Bastian moved, seconded by Council Member Dennis, to approve the 2019 Classification and Salary Schedule reflecting a 2.5 percent wage increase for all full-time employees as well as several personnel changes:
● Removal of the Community Service Supervisor position (Range 22).
● Addition of two Property Compliance Officers (PCO) (Range 14).
● Addition of Water Collection Clerk (Range 5T).
● Removal of Cemetery Sexton position (Range 20 NRH).
● Addition of 9-1-1 Coordinator Position (Range 22).
● Addition of Public Safety Information Systems Specialist position (Range 18A).
● Addition of Public Safety ETSB Clerk position (Range 5T).
● Addition of Public Safety Data Entry Clerk position (Range 5T).
Roll Call #10:
Ayes: Council Members Bastian, Dennis, and Allen, 3.
Nays: Council Member Fleming, 1.
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion failed.
Council Member Fleming inquired about the difference between the Public Safety ETSB Clerk and the Public Safety Data Entry Clerk positions. Chief Christensen explained that the ETSB Clerk is an assistant to the 911 Coordinator and is paid fully out of the ETSB fund. The Data Entry Clerk is able to make LEADS inquiries and work with Orders of Protection.
Chief Christensen added that the Information Systems Specialist is not an added position but a reclassification from a 14A to an 18A. This pay range would match a similar position in the Finance & Information Systems Department.
Gloria Osborn, Director of Finance & Information Systems Department, stated that the Water Collection Clerk was included in the 2019 Budget and is a part time position that would assist in processing water payments to alleviate customer wait times. She added that on multiple days the wait line has 15-20 customers and only one staff person to assist. Other Finance employees help as much as possible when available. The City Manager also stated that with this position addition, customer service would improve with the wait times as well as phone calls and response times.
City Attorney Brad Nolden stated that the Council does have an obligation to approve the 2.5 percent wage increase for all full-time employees as outlined in the union contracts. He requested that Council reconsider the approval to fulfill that section of the Salary Schedule.
Council Member Fleming moved, seconded by Council Member Bastian, to reconsider agenda item 18-4137.
Roll Call #11:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
Council Member Fleming moved, seconded by Council Member Bastian, to amend the 2019 Classification and Salary Schedule by removing the Water Collection Clerk position and keeping the Public Safety Information Systems Specialist position at a pay range 14A.
Roll Call #12:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
Council Member Fleming moved, seconded by Council Member Dennis, to approve the amended 2019 Classification and Salary Schedule.
Roll Call #13:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-4138
Council Member Allen moved, seconded by Council Member Dennis, to approve a grant agreement in the amount of $200,000 for working capital to Midstate Manufacturing.
Ken Springer, Knox County Area Partnership, communicated to the Council that KCAP is in favor of Council approval of this grant and that Midstate will be bringing 77 jobs to Galesburg within two years and investing $2.95 million for the expansion. He added that they will also be utilizing two vacant buildings on Monmouth Boulevard.
Mayor Pritchard thanked Midstate for the great opportunity for our community to employ more people as well as turning two vacant buildings into a good use. Council Member Allen reiterated his appreciation for Midstate and personally thanked Shawn Pitman for his hard work and determination in finding companies to partner with in manufacturing.
Council Member Bastian inquired about the type of jobs that will be available with the expansion. Mr. Pitman stated that they will range from skilled trade workers, welders, fabricators, and warehouse and shipping positions.
Shawn Pitman, Midstate Manufacturing, thanked the Mayor, Council Member Allen, City Manager Thompson, Wayne Carl, Ken Springer and KCAP, and other City officials. He added that
City employees have been great to work with and is happy to invest in his hometown.
Roll Call #14:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-4139
Council Member Bastian moved, seconded by Council Member Dennis, to approve waiving normal purchasing policies and approve the sole-source quote from Tri-City Electric to provide and install additional access control doors in City Hall and the Public Safety Building in the amount of $29,410.
Roll Call #15:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
18-4140
Council Member Bastian moved, seconded by Council Member Allen, to approve the 2019-2023 Capital Improvement Plan.
Council Member Fleming moved, seconded by Council Member Bastian, to amend the 2019-2023 Capital Improvement Plan to a receive item.
Roll Call #16:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
Council Member Bastian moved, seconded by Council Member Allen, to receive the 2019-2023 Capital Improvement Plan.
Roll Call #17:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
Council Member Allen moved, seconded by Council Member Dennis, that the City Council sit as the Town Board. The motion carried by voice vote.
TOWN BUSINESS
18-9032
Trustee Bastian moved, seconded by Trustee Fleming, to approve Town bills and warrants be drawn in payment of same.
| Fund Title | Amount |
| Town Fund | $5,336.09 |
| General Assistance Fund | $6,495.19 |
| IMRF Fund | |
| Social Security/Medicare Fund | |
| Liability Fund | |
| Audit Fund | |
| Total | $11,831.28 |
Ayes: Trustees Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Trustee Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
Trustee Allen moved, seconded by Trustee Fleming, that the Town Board resume sitting as the City Council. The motion carried by voice vote.
CLOSING COMMENTS
Council Member Bastian reminded the public that the Ailne Shotts Bridge will reopen on Friday. She also wished everyone a Merry Christmas and Happy New Year.
Council Members Dennis, Fleming, Allen, and Mayor Pritchard also wished everyone a Merry Christmas.
There being no further business, Council Member Dennis moved, seconded by Council Member Allen, to adjourn the regular meeting at 8:09 p.m.
Roll Call #19:
Ayes: Council Members Bastian, Dennis, Fleming, and Allen, 4.
Nays: None
Absent: Council Member Andersen, Schwartzman, and Karlin, 3.
Chairman declared motion carried.
https://www.ci.galesburg.il.us/assets/1/20/12172018_Council_Minutes.pdf
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