Galesburg Reporter

Coal City Village Board met September 26.

Here is the minutes provided by the board:

At 7 p.m. on Wednesday, September 26, 2018, Mayor Terry Halliday called to order the meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll callTrustees Ross Bradley, David Spesia, Tim Bradley, and Sarah Beach. Absent; Dan Greggain and Neal Nelson. Also in attendance were attorney Mark Heinle, Matthew Fritz, village administrator, Police Chief Tom Best and Ryan Hansen from Chamlin Engineering.

All present recited the Pledge of Allegiance.

The minutes of the September 12, 2018 meeting were presented. Mayor Halliday noted an addition to the minutes for clarification. R. Bradley moved to approve the minutes with the addition, second by Spesia. Roll call-Ayes; R. Bradley, Spesia, and Beach. Nays; none. Absent; Greggain and Nelson. Abstain; T. Bradley. Motion carried.

The warrant list was then presented. T. Bradley moved to approve the warrant list as presented, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Nelson, Motion carried.

There was no Public Comment at this meeting,

Ordinance 18-24, a variance request for the construction of a detached garage at 75 E. Park Street by Robert Davis was explained by Mr. Fritz. Robert and Debbie Davis were in the audience for questions and comments. The petitioners are requesting a "0" rear yard set-back for the construction of a 34' x 34' detached garage. The home located on the property will be demolished. Included in the variance is the excess of the maximum lot coverage and maximum square footage. A firewall w the west wall of the new structure. The Petitioners are planning on re-zoning the property to commercial at a later date. T. Bradley moved to adopt Ordinance 18-24 granting variances for the construction of a detached garage at 75 E. Park Street, second by Beach. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Nelson. Motion carried.

Brian Zabel, from Brian Zabel & Associates, presented the FY18 annual audit. The audit was presented and reviewed by the Finance Committee. A brief overview of the audit was explained by Mr. Zabel. T. Bradley moved to accept the 2018 Annual Audit as presented, second by R. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Nelson. Motion carried.

Resolution 18-27 was tabled for further discussion.

Aletter addressed to the Coal City Fire & Police Board of Commissioners instructing them to hire another police officer for the force was submitted to fill a vacancy. Mike Lareau, chairman of the Coal City Fire & police Board of Commissioners was present and reported that interviews were being held for the hiring of an officer to replace Officer Ehrman. The new letter is for the replacement of Officer Imhof, who will become the Coal City School's School Resource Officer. The two candidates will start police academy in February 2019. Mr. Lareau described the hiring process; testing, interviews, etc. T. Bradley moved to authorize Mayor Halliday to execute the letter of request to the Coal City Fire & Police Board of Commissioners declaring a vacancy in the police department, second by Spesia. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Nelson. Motion carried.

The Community Service Award applications were reviewed by the Board. The voted selection was Ann Gill for the 2018 Octoberfest celebration.

Beach reported on the opening of the new boutique, Hustle and Hunee. Mayor Halliday stated that there are now three new business's opening on S. Broadway, Hustle & Hunee, LTD and Vintage Emporium which recently held their grand opening.

Spesia announced that D Construction would begin the MFT project next week.

Clerk Noffsinger reminded the Board that packets are available for the 2019 Consolidated Election. She also announced that RSVP's are required for the GEDC Fall Event on Thursday, October 4th.

Attorney Heinle stated that the 160 S. Broadway contracts have been signed with the closing scheduled for October 23rd.

Ryan Hansen reported:

• D Construction will complete the MFT Street Project next week

• Contracts have been signed for the 5th Avenue Stormwater Project

Chief Best congratulated Ann Gill as the recipient of the 2018 Community Service Award.

Mr. Fritz reported:

• Phase III Engineering for S. Broadway Reconstruction Project has been advertised and two Trustees are asked to do the reviews-David Spesia & Ross Bradley

•IML Conference attendance

•Reached out to the local State Representatives regarding the Village's tornado debt; discussion continues.

T. Bradley moved to adjourn into executive session to approve the executive session minutes per ILCS 5 120/2(c)(21), second by Beach. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Nelson. Motion carried at 7:37 p.m.

Following executive session, Attorney Heinle said there would be two action items on the next Board meeting agenda; the elected official's salaries and the stipend for Chief Best.

Beach moved to adjourn the meeting, second by T. Bradley. Roll call-Ayes; Bradley, Spesia, Bradley and Beach. Nays; none. Absent; Greggain and Nelson. Motion carried. The meeting was adjourned at 7:47 p.m.

https://coalcity-il.gov/wp-content/uploads/2017/12/Approved-Meeting-Minutes-09-26-18.pdf